Office & Project Coordination Specialist

Ultra Cyber Limited; Westhill; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Ultra Cyber Limited is seeking an Office Manager and Project Co-ordinator in Westhill, Aberdeenshire. The role is flexible with part-time or full-time options and potential for hybrid working.

You will provide administrative, planning, and coordination support to the Aberdeen service team, ensuring accurate records, schedules, and customer communications. You will support multiple departments including Project Management, Finance, Commercial, and Service Engineers, maintaining service schedules,

Qualifications

• Experience in office administration and service administration is required.
• Ability to maintain accurate records and documentation with attention to detail.
• Strong organisational and coordination skills to manage multiple priorities.

Responsibilities

• Raise CCRs and Job Cards for planned maintenance visits and support the service schedule.
• Maintain the service planner and related tracking spreadsheets.
• Arrange travel and accommodation for Aberdeen office personnel and coordinate with external partners.
• Manage Aberdeen stores, stock control, and materials required by engineers.
• Provide general administrative support including invoicing and purchase orders.

Skills

Office administration

Scheduling

Document control

Communication

Travel arrangements

Purchasing

ERP systems

Customer liaison

Tools

Microsoft Office

IFS or similar

ERP system

Job description

Ultra Cyber Limited is seeking an Office Manager and Project Co-ordinator in Westhill, Aberdeenshire. The role is flexible with part-time or full-time options and potential for hybrid working.

You will provide administrative, planning, and coordination support to the Aberdeen service team, ensuring accurate records, schedules, and customer communications. You will support multiple departments including Project Management, Finance, Commercial, and Service Engineers, maintaining service schedules,