Hybrid Office & Projects Coordinator

ultra; Aberdeen City; Hybrid; GBP 22,000 - 28,000; Part time

Job summary

Ultra is seeking an Office Manager/Project Co-ordinator to support the Aberdeen service team from Westhill, with flexible hybrid options. The role offers part-time or full-time consideration and involves coordinating schedules, purchases, training administration, and travel arrangements.

You will report to the Project and Systems Engineering Manager and work with the Finance, Commercial, and Service Engineers teams to ensure accurate records and on-time delivery of service tasks.

Qualifications

• Proven administrative and scheduling experience.
• Strong data accuracy and documentation skills.
• Ability to coordinate travel and office operations in Aberdeen.

Responsibilities

• Raise CCRs and job cards for planned maintenance.
• Review maintenance schedules and plan visits and travel.
• Communicate with customers to arrange dates and activities.
• Maintain the service planner, schedules, and purchase records.
• Prepare small order quotations and processing.
• Support CBT training administration and documentation.
• Update and archive service records and documents.
• Arrange travel for Aberdeen office personnel.
• Manage Aberdeen stores, stock control, and materials.

Skills

Administrative support

Scheduling

Office coordination

Tools

IFS

MS Office

ERP systems

Job description

Ultra is seeking an Office Manager/Project Co-ordinator to support the Aberdeen service team from Westhill, with flexible hybrid options. The role offers part-time or full-time consideration and involves coordinating schedules, purchases, training administration, and travel arrangements.

You will report to the Project and Systems Engineering Manager and work with the Finance, Commercial, and Service Engineers teams to ensure accurate records and on-time delivery of service tasks.