Office Operations Manager

ZipRecruiter; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading company in the healthcare sector is seeking an Office Operations Manager in Central London. The role involves overseeing daily operations, supporting HR functions, and managing inventory and finance in a modern, customer-focused environment. Ideal candidates will have substantial experience in operations management, excellent organizational skills, and a proactive attitude towards problem-solving. Competitive salary, professional growth opportunities, and comprehensive benefits package offered.

Benefits

Pension contributions

Health benefits after probation

Staff discounts on treatments

5.6 weeks paid holiday

Qualifications

• Previous experience in a similar operations management role.
• Strong administrative skills with excellent attention to detail.
• Good understanding of UK employment law and HR best practices.

Responsibilities

• Manage day-to-day operations including utilities, HR activities, inventory and finance support.
• Oversee IT infrastructure and multiple operations projects.
• Coordinate teams and schedules across clinical and non-clinical activities.

Skills

Administrative Skills

Interpersonal Skills

Problem Solving

Organizational Skills

Attention to Detail

Education

Experience in Operations

Understanding of UK Employment Law

Tools

Microsoft Office

Job description

Job Description

Office Operations Manager – Central London, Full-Time

We are seeking an experienced, multi-faceted, highly motivated and self-directed office manager to join our team. The successful candidate will help with day-to-day business management and with delivering mission-critical operations projects. This role is ideal for someone with a passion for detail, structure and efficiency. People management and excellent organizational skills are also critical for this role. Problem solving and good judgement are a must-have.

The best candidates will have similar experience in an operations or office management role in a premium healthcare clinic, veterinary care clinic, spa/body care clinic or high-end gym.

Key Responsibilities

●Managing Physical Operations: Managing Utilities, Business Rates, Maintenance Schedules, Facilities & Cleaning, Physical Assets, Scheduling and Overseeing Works

●Supporting HR: Working closely with the HR Director on recruitment, onboarding, rota management and employee management activities, as directed

●Inventory Management: Supporting the clinical team with inventory management and with equipment orders placed for new clinics

●Finance: Supporting the finance function, as needed, and managing purchasing and payments, as directed

●Co-ordinating IT Infrastructure: Working closely with the in-house and external IT specialists to ensure that IT infrastructure is functional

●Project Management: Managing and overseeing operations projects, as directed

●Managing Schedules and Appointments: Managing the overall diary for the business and keeping track of upcoming events and activities

●Co-ordinating Teams: Working with clinical and non-clinical teams to co-ordinate specific mission critical activities focused on marketing and event management

Must-have Attributes of Successful Candidates

●Previous experience in a similar role in operations.

●Strong administrative skills with excellent attention to detail.

●Proficient in Microsoft Office (Word, Excel, Outlook).

●Good understanding of UK employment law and HR best practices.

●Ability to handle confidential information with discretion.

●Strong interpersonal and communication skills.

●Ability to prioritize workload and work to deadlines.

An entrepreneurial nature is a must-have. A healthy appreciation for the benefits of working in a modern setting with a supportive and competent team while being well compensated is a must. In practical terms, this means:

●Being a self-starter (takes responsibility, gets things done, no hand-holding needed)

●Being an exceptional problem solver

●Comfortable with change, as we optimize our clinical model frequently

●Comfort with ambiguity and able to deal with imperfection

●The desire to help improve the clinic’s operational performance in meaningful ways

●Not “gossipy”

●Serious about work, but fun to be around

Modern Vets For Modern Pets

Successful candidates will work in new, purpose-built clinics in London. The clinics are contemporary, stylish and appeal to a cosmopolitan clientele.

The clinic operating model is set up to:

●Deliver exceptional quality of care

●Demonstrate empathy for pet owners

●Deliver a premium client experience

●Safeguard the welfare of clinical teams

The Team

Each site employs vets and nurses, supported by VCAs and client care managers. The team is exceptional, as the business has been extremely selective about hiring only the best veterinary professionals in London. Each team member is clinically competent and keen on supporting each other in the workplace.

Hours

● Clinic hours: 08:00 – 19:00 Monday through Sunday.

●Hours of work: 40 hours per week, predominantly Monday to Friday, 08:30 to 17:30 (with a 1-hour unpaid break) but flexibility required on occasions with time in lieu

Compensation

●Salary, depending on qualifications and experience (£35k+)

●Meaningful salary progression linked to professional achievement

Paid Holidays and Leave

●5.6 weeks per calendar year, inclusive of public holidays

●Other discretionary holiday and leave benefits

Benefits

●Pension contributions

●Health and other benefits after the initial probationary period

●Staff discounts on treatments and drugs for own pets