Office & Operations Lead - West London

RQ Biotechnology Ltd.; Greater London; Hybride; GBP 28 000 - 38 000; Plein temps

Résumé du poste

RQ Bio in West London is hiring an Office Coordinator to be the operational eyes and ears of our team. You'll manage calendars, arrange travel, coordinate meetings, and handle day-to-day admin with discretion.

This permanent, full-time role is based in West London with 4 days onsite and 1 day from home. You don't need biotech experience, but you should be organized, proactive and capable of supporting senior leaders.

Qualifications

• Around 3+ years' experience in Office Coordination, PA or similar role.
• Strong admin fundamentals and ability to work independently.
• Proven experience managing complex Outlook diaries.
• Experience supporting senior leaders directly.
• Clear, professional written and email communication.
• Organised, detail-oriented with proactive problem solving.

Responsabilités

• Manage complex Outlook calendars for leadership and team.
• Arrange domestic and international travel.
• Run meetings end-to-end: prep, logistics, follow-up.
• Process expenses and perform basic reconciliation.
• Coordinate office, facilities and suppliers.
• Organise events, conferences and catering.
• Handle contract admin and document management.
• Coordinate lab and other shipping logistics.
• Handle confidential information with discretion.
• Spot issues early and fix them before escalation.

Connaissances

Diary management

Travel arrangements

Meeting coordination

Expense processing

Office & facilities

Event coordination

Document management

Confidential information handling

Proactive problem solving

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

RQ Bio in West London is hiring an Office Coordinator to be the operational eyes and ears of our team. You'll manage calendars, arrange travel, coordinate meetings, and handle day-to-day admin with discretion.

This permanent, full-time role is based in West London with 4 days onsite and 1 day from home. You don't need biotech experience, but you should be organized, proactive and capable of supporting senior leaders.