Office Manager & Support

Bellrock Group; Peterlee; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme

Life cover

Health assistance

Cycle to work

Holiday purchase scheme

Refer a friend

Liftshare

Virtual GP

Job summary

Bellrock Group is seeking a Service Coordinator in Peterlee to support the day-to-day operation of the Service function. You will coordinate workloads, resources, and customer requirements, acting as a link between Service, Projects, Finance, and customers to maintain operational continuity.

You will manage service rotas, respond to queries, support contract administration, and collaborate across teams to ensure smooth billing and project handovers.

Qualifications

• Experience in service, engineering, maintenance, or similar operations.
• Experience coordinating a team, workloads and priorities.
• Strong organisational skills and attention to detail.

Responsibilities

• Support day-to-day management of the Service Department, coordinating priorities and workloads.
• Oversee planned and reactive service activity and ensure accurate recording.
• Manage service rotas and assist resource planning across the team.
• Build relationships with customers and act as point of contact for queries and escalations.
• Manage service agreements, renewals and related documentation.
• Support month-end activity and assist invoicing processes.
• Monitor quotations, service performance and customer SLAs.
• Collaborate with Finance on invoice queries and debt collection.
• Coordinate handover of completed projects to ongoing service.
• Onboard subcontractors and maintain compliance documentation.
• Maintain accurate records and communicate information across the business.
• Identify opportunities to improve processes and provide operational support.

Skills

Team coordination

Service operations

Customer relationships

Contract administration

Microsoft Office

Job description

Role Overview

To support the effective day-to-day operation of the Service function by coordinating workloads, resources, customer requirements and commercial activity. The role provides a key link between Service, Projects, Finance and customers, helping maintain operational continuity and ensuring information, actions and issues are managed across the business. The position combines team management, service operations, customer relationship management, contract administration, commercial support and wider business coordination.

Peterlee

Role Overview

To support the effective day-to-day operation of the Service function by coordinating workloads, resources, customer requirements and commercial activity. The role provides a key link between Service, Projects, Finance and customers, helping maintain operational continuity and ensuring information, actions and issues are managed across the business. The position combines team management, service operations, customer relationship management, contract administration, commercial support and wider business coordination.

Key Responsibilities

• Support the day-to-day management of the Service Department, coordinating team priorities, workloads and engineer capacity.
• Oversee planned and reactive service activity, ensuring work is progressed, completed and accurately recorded.
• Manage service rotas and support forward resource planning across the team.
• Build strong relationships with key customers, acting as a point of contact for service queries, complaints and escalations.
• Manage lift maintenance agreements, renewals, warranties and associated customer documentation.
• Support month-end activity, ensuring completed works are captured correctly and any issues affecting invoicing are resolved.
• Monitor outstanding quotations, service performance and customer SLAs, following up actions where required.
• Work closely with Finance to support invoice queries, debt collection, account reviews and credit-control activity.
• Act as a key link between Service and Projects, coordinating the handover of completed projects into ongoing service and maintenance.
• Support subcontractor onboarding and compliance, ensuring required documentation and insurance information remains current.
• Maintain accurate operational, customer and contractual records and ensure relevant information is communicated across the business.
• Identify opportunities to improve processes and provide wider operational support where required.

Skills & Experience

• Experience within a service, engineering, maintenance or similar operational environment.
• Experience managing or coordinating a team, workloads and competing priorities.
• Strong organisational skills with excellent attention to detail and follow-through.
• Confident communicator with strong customer relationship and problem-solving skills.
• Commercial awareness, with an understanding of how operational delivery impacts billing and cash collection.
• Comfortable handling customer queries, complaints and escalations in a calm and professional way.
• Confident using Microsoft Office and operational or service-management systems, with the ability to work proactively across different teams.

AI fluency & learning mindset: We are looking for people who actively use AI in their day-to-day work, demonstrate strong curiosity about new technologies, and take ownership for continuously improving how they think, work, and deliver.

Working arrangements

We embrace smarter working practices which offer our employees the opportunity to work their hours flexibly and remotely where their roles and business needs allow. In this role, the successful candidate would be required to work at the Peterlee office, Monday to Friday, 08:30-17:00.

What can we offer you?

• 25 days annual leave plus bank holidays + 1 additional day as a thank you (enjoy it, it’s on us)
• Salary exchange pension scheme
• Life cover
• Paid sick leave
• Health Assured employee assistance and wellness program
• Enhanced maternity, paternity and adoption leave
• Salary sacrifice schemes: Cycle to work
• Holiday purchase scheme of additional 5 days per year
• Offers and discount scheme designed to save money on everyday shopping and essentials
• Healthcare Cashplan
• MotorSave Scheme
• Refer a friend
• Liftshare
• Virtual GP

Why Bellrock?

At Bellrock, our people make the difference.

We support organisations across the UK with property, facilities management, compliance, engineering and technology services, helping our customers create safer, smarter and more sustainable environments.

We're committed to creating a workplace where people feel supported, respected and able to develop their careers. If you're looking for a business where your contribution is valued and where you can continue to learn and grow, we'd love to hear from you.

Inclusion

We welcome applications from people of all backgrounds and experiences and are committed to providing a fair and accessible recruitment process for everyone.