Office Manager / Studio Coordinator

JR United Kingdom; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading Design & Build company in Central London is seeking a proactive Studio Coordinator. This role involves overseeing studio operations, supporting bids, and ensuring smooth office management. Ideal candidates will have experience in a similar position and strong organizational and communication skills.

Qualifications

• Experience in a similar hybrid support role (e.g., Studio Manager, Bid Assistant).
• Familiarity with bids, tenders, or submissions in construction or design.
• Highly organized and calm under pressure.

Responsibilities

• Oversee the day-to-day running of the studio.
• Assist with preparation and coordination of bids and tenders.
• Liaise with accountants and support monthly reporting.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Tools

Microsoft Office

Adobe InDesign

Xero

QuickBooks

Job description

Location: Central London

Are you a proactive and organized individual with experience supporting bids and business operations? Do you enjoy working in a creative, fast-paced environment where no two days are the same?

We're working with a close-knit Design & Build company that is looking for a confident and capable Studio Coordinator to support the smooth running of the business across office management, finance admin, and bid support.

This is a brilliant opportunity to join a collaborative team where you’ll play a vital role in supporting the delivery of exciting commercial interiors projects.

Key Responsibilities:

• Oversee the day-to-day running of the studio
• Coordinate travel, team events, onboarding, and general support tasks
• Assist with the preparation and coordination of bids, tenders, and capability documents
• Format, proofread, and ensure consistent branding and tone of voice across submissions
• Work with technical and design teams to gather and organize bid content
• Liaise with accountants and support monthly reporting
• Help monitor budgets and support general finance tasks

What We’re Looking For:

• Experience in a similar hybrid support role (e.g., Studio Manager, Bid Assistant, Team Coordinator)
• Familiarity with bids, tenders, or submissions within a built environment, construction, or design setting
• Strong written and verbal communication skills with excellent attention to detail
• Good working knowledge of Microsoft Office; Adobe InDesign or finance tools (e.g., Xero or QuickBooks) is a bonus
• Highly organized, calm under pressure, and able to juggle multiple tasks