Office Manager/Secretary/Pa

Jobs Surrey Limited; Chertsey; On-site; GBP 32,000 - 37,000; Full time

Job summary

Jobs Surrey Limited is seeking an experienced Office Manager/Secretary/PA to join our independent property consultancy in Chertsey, Surrey. You will support surveyors, directors and consultants, ensuring the smooth day-to-day running of the office and handling admin tasks with professional discretion.

You will manage diaries, prepare documents, liaise with clients and coordinate travel. The role requires strong organisational skills, attention to detail and the ability to work independently

Qualifications

• Experience in an Office Manager, PA, Secretary, Executive Assistant or Senior Administrator role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Confident and professional telephone manner.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage day-to-day running of the office.
• Provide secretarial and administrative support to surveyors and directors.
• Manage diaries, meetings, appointments and correspondence.
• Prepare letters, reports, presentations and professional documents.
• Handle telephone calls and emails professionally.
• Organise meetings, travel and accommodation as required.
• Maintain electronic and paper filing systems and records.
• Assist with property and surveying administration.
• Liaise with clients, tenants, landlords, agents and solicitors.
• Assist with invoicing and general financial administration.
• Manage office supplies, suppliers, contractors and facilities.

Skills

Organisational skills

Time-management

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

An exciting opportunity to join an established independent property consultancy

We are an independent, multi-disciplined firm of Chartered Surveyors and Registered Valuers, providing professional Commercial and Residential Property Management and Consultancy services across the South-East of England and further in the field.

We are looking for an experienced, organised and personable Office Manager / Secretary / PA to join our team in Chertsey.

This is a varied and important position. Combining office management, secretarial, administrative and PA responsibilities, with the opportunity to become an integral part of a professional and established property consultancy.

The Role

Working closely with our surveyors, directors and consultants, you will help ensure the smooth running of the office while providing proactive administrative and PA support.

Your responsibilities will include:

• Managing the day-to-day running of the office.
• Providing secretarial and administrative support to surveyors and directors.
• Managing diaries, meetings, appointments and correspondence.
• Preparing letters, reports, presentations and professional documents.
• Handling telephone calls and emails in a professional manner.
• Organising meetings, travel and accommodation where required.
• Maintaining electronic and paper filing systems and property records.
• Assisting with property and surveying administration.
• Liaising with clients, tenants, landlords, agents, solicitors and other professional contacts.
• Assisting with invoicing and general financial administration.
• Managing office supplies, suppliers, contractors and facilities.
• Handling confidential information with discretion.
• Supporting the wider team with general administration as required.

About You

We are looking for someone who is professional, highly organised, proactive and approachable, with excellent attention to detail.

You will ideally have:

• Previous experience in an Office Manager, PA, Secretary, Executive Assistant or Senior Administrator position.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• A confident and professional telephone manner.
• Excellent attention to detail and accuracy.
• The ability to manage multiple priorities and work to deadlines.
• Good Microsoft Office skills, particularly Word, Excel and Outlook.
• The ability to work independently and use your own initiative.
• A discreet and professional approach to confidential information.
• The confidence to communicate with clients and professional contacts at all levels.

Previous experience within property, chartered surveying, construction, legal, accountancy or another professional services environment would be advantageous, but is not essential.

Why Join Us?

This is a great opportunity for an experienced administrator or PA looking for a varied role with real responsibility within an established and independent professional property business.

You will work closely with experienced Chartered Surveyors and Registered Valuers and have the opportunity to play an important role in the continued success and smooth running of the business.

Salary: £32,000 – £37,000 per annum, depending on experience.

Location: Chertsey, Surrey

Job Type: Full-time, Permanent