Office Manager & HR Coordinator

First Recruitment Services; Shoreham-by-Sea; On-site; GBP 19,000 - 21,000; Part time

Benefits offered by this job

Free onsite parking

25 days annual leave (pro rata)

Extra day off on your birthday

Pension

Job summary

First Recruitment Services is seeking an experienced Office Manager & HR Coordinator for a busy Shoreham-by-Sea site. This 12-month fixed-term contract combines office management, HR coordination and senior administrative support.

Supporting the HR Director, you will oversee office operations and coordinate HR administration across the full employee lifecycle in a busy, supportive environment.

Qualifications

• Previous experience in Office Management and HR Administration.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and relationship-building skills.
• Knowledge of UK employment law and HR best practice.
• Professional and confidential approach when handling sensitive information.

Responsibilities

• Managing the day-to-day running of the office.
• Coordinating office supplies, equipment, maintenance and facilities.
• Supporting Health & Safety administration and compliance activities.
• Maintaining company records, documentation and action logs.
• Assisting with audit preparation and quality management processes.
• Supporting recruitment activities including advertising, screening and interview coordination.
• Managing onboarding, inductions and probation processes.
• Acting as a first point of contact for employee HR queries.
• Maintaining employee records, contracts and training documentation.
• Liaising with payroll regarding starters, leavers and employee changes.
• Coordinating benefits administration and offboarding activities.

Skills

Office management

HR administration

Stakeholder communication

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

An exciting opportunity has become available for an experienced Office Manager & HR Coordinator to join a well-established business based in Shoreham-by-Sea. This varied role combines office management, HR coordination and senior administrative support, making it ideal for someone who enjoys taking ownership, building strong working relationships and playing a key role in a busy and supportive office environment.

Reporting directly to the HR Director, you will play a key role in supporting the wider management team while overseeing office operations and coordinating HR administration across the full employee lifecycle.

This is a 12-month fixed-term contract, with the successful candidate ideally available to start as soon as possible.

Key responsibilities

• Managing the day-to-day running of the office
• Coordinating office supplies, equipment, maintenance and facilities
• Supporting Health & Safety administration and compliance activities
• Maintaining company records, documentation and action logs
• Assisting with audit preparation and quality management processes
• Supporting recruitment activities including advertising, screening and interview coordination
• Managing onboarding, inductions and probation processes
• Acting as a first point of contact for employee HR queries
• Maintaining employee records, contracts and training documentation
• Liaising with payroll regarding starters, leavers and employee changes
• Coordinating benefits administration and offboarding activities

Requirements

• Previous experience within Office Management and HR Administration
• Strong organisational skills with the ability to manage multiple priorities
• Excellent communication and relationship-building skills
• A professional and confidential approach when handling sensitive information
• Good working knowledge of UK employment law and HR best practice
• Strong Microsoft Office skills, including Word, Excel, Outlook and PowerPoint
• A proactive, flexible and solutions-focused mindset

Hours, Salary & Benefits

• 12-month fixed term contract, starting as soon as possible
• 20 hours per week, Monday to Friday 9am to 1pm
• Fully office based in Shoreham-by-Sea
• £19.23 per hour (£20,000 per annum based on 20 hours per week)
• Free onsite parking
• 25 days annual leave (pro rata)
• Extra day off on your birthday
• Pension