Administration Assistant

Morgan Jones Recruitment Consultants; Stone Cross; On-site; GBP 19,000 - 21,000; Full time

Benefits offered by this job

Company profit-sharing scheme

Stakeholder pension

Death in service scheme

Private medical insurance with Beneden

Rewards and recognition scheme

Employee engagement initiatives

Job summary

Morgan Jones Recruitment Consultants is seeking an Administration Assistant to join the HR team of an established business in Sandwich. You will provide day-to-day administrative support across HR tasks, including recruitment, onboarding, employee records and general HR administration.

The successful candidate will be highly organized, proactive and comfortable handling confidential information, with a 9-day fortnight pattern and every other Friday off.

Qualifications

• Minimum 2 years' experience within an office administration role.
• Excellent organisational skills and attention to detail.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Strong written and verbal communication skills; ability to handle confidential information with discretion.
• Confident working independently and using your own initiative.
• Strong time management skills.
• Ability to prioritise and manage multiple tasks effectively.
• Positive, flexible and proactive approach.
• Ability to work effectively as part of a team.

Responsibilities

• Providing day-to-day administrative support to the HR team.
• Creating and maintaining accurate employee personnel files.
• Managing confidential employee information in line with GDPR requirements.
• Preparing HR documents, spreadsheets and reports.
• Maintaining employee training records and supporting training allocation.
• Coordinating interviews, internal visits and visitors.
• Preparing recruitment documentation and new starter induction packs.
• Supporting the onboarding process, including collecting required documentation and employment references.
• Sending new starter forms and arranging ID badges.
• Managing and monitoring the recruitment mailbox.
• Updating organisational charts and staff notice boards.
• Maintaining accurate employee information on internal HR systems.
• Assisting with clock card discrepancies and pre-payroll reports.
• Supporting staff social and employee engagement activities.
• Scanning, filing and maintaining accurate records.
• Taking confidential notes and meeting minutes when required.
• Providing general administrative support to other areas of the business as required.

Skills

Office administration

Organisation

Attention to detail

Written and verbal communication

Time management

Independent working

Education

Administration qualification Level 2

Tools

Microsoft Word

Excel

Outlook

Job description

Administration Assistant

Location: Sandwich

Salary: £14.00 – £14.50 per hour

Hours: 60–74 hours per fortnight

Contract: Temporary to Permanent

Working Pattern: 9-day fortnight – every other Friday off

Morgan Jones is currently recruiting for an Administration Assistant to join the HR team of an established business based in Sandwich.

This is a fantastic opportunity for an experienced administrator looking to develop their career within an HR environment. Working closely with the HR Manager, you’ll provide day-to-day administrative support across a varied range of tasks, including recruitment, onboarding, employee records and general HR administration.

The successful candidate will be highly organised, proactive and comfortable working with confidential information.

The Role

• Providing day-to-day administrative support to the HR team
• Creating and maintaining accurate employee personnel files
• Managing confidential employee information in line with GDPR requirements
• Preparing HR documents, spreadsheets and reports
• Maintaining employee training records and supporting training allocation
• Coordinating interviews, internal visits and visitors
• Preparing recruitment documentation and new starter induction packs
• Supporting the onboarding process, including collecting required documentation and employment references
• Sending new starter forms and arranging ID badges
• Managing and monitoring the recruitment mailbox
• Updating organisational charts and staff notice boards
• Maintaining accurate employee information on internal HR systems
• Assisting with clock card discrepancies and pre-payroll reports
• Supporting staff social and employee engagement activities
• Scanning, filing and maintaining accurate records
• Taking confidential notes and meeting minutes when required
• Providing general administrative support to other areas of the business as required

About You

We're looking for an organised and reliable administrator who is confident managing multiple tasks and can work professionally with confidential information.

Essential

• Minimum 2 years' experience within an office administration role
• Excellent organisational skills and attention to detail
• Good working knowledge of Microsoft Word, Excel and Outlook
• Strong written and verbal communication skillsAbility to handle confidential information with discretion
• Confident working independently and using your own initiative
• Strong time management skills
• Ability to prioritise and manage multiple tasks effectively
• Positive, flexible and proactive approach
• Ability to work effectively as part of a team

Desirable

• Administration qualification at Level 2 or above
• Previous experience within an HR or personnel administration environment

What’s on Offer

• £14.00 – £14.50 per hour
• Temporary to Permanent opportunity
• 9-day fortnight
• Every other Friday as a non‑working day
• Company profit-sharing scheme
• Stakeholder pension
• Death in service scheme
• Private medical insurance with Benenden
• Rewards and recognition scheme
• Employee engagement initiatives
• Opportunity to develop your experience within HR