Office Manager & Executive Assistant

TN United Kingdom; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a highly organized Office Manager & Executive Assistant to oversee daily operations in their London office. This multifaceted role involves providing executive support to the CEO, managing HR administration, and ensuring smooth office logistics. The ideal candidate thrives in a fast-paced environment, possesses excellent organizational and communication skills, and can handle sensitive information with discretion. Join a dynamic team where your contributions will enhance operational efficiency and support the growth of the organization.

Qualifications

• 5+ years in office management, HR administration, or executive support.
• Excellent organizational and communication skills.

Responsibilities

• Oversee daily operations and logistics of the London office.
• Provide executive support to the CEO, including calendar management.

Skills

Organizational Skills

Communication Skills

Discretion

IT Skills

Customer Orientation

Education

Bachelor's Degree

Tools

Windows Environment

Job description

Office Manager & Executive Assistant, London

Client: MKS PAMP

Location: London, United Kingdom

Job Category: Other

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EU work permit required: Yes

Job Reference: 31f377e572e2

Job Views: 17

Posted: 02.05.2025

Expiry Date: 16.06.2025

Job Description:

MISSION

We are looking for an experienced and highly organized Office Manager & Executive Assistant to oversee the day-to-day operations of our London office. This role will provide executive support to the CEO, handle HR administration, manage office logistics, and act as the key liaison with our support departments in Geneva.

This is a fantastic opportunity for someone who thrives in a fast-paced professional environment and enjoys a multifaceted role that combines hospitality, administration, coordination, and executive support.

MAIN ACTIVITIES AND RESPONSIBILITIES

Office Management & Logistics

• Oversee the front door operations, including welcoming guests and ensuring the office is properly opened and maintained.
• Serve as the first point of contact for any office-related issues, liaise with building management as needed.
• Handle the current and future office space's utilities.
• Ensure smooth daily operations of the London office, including the coordination of office supplies, facilities, and suppliers.
• Arrange travel bookings, expenses, and logistics for senior management.
• Coordinate meetings and manage office events or team gatherings, including Board meetings.

Executive Assistance to the CEO

• Provide direct PA support to the CEO, including calendar management, meetings coordination, and correspondence.
• Prepare reports, presentations, and key documents as needed.
• Handle confidential matters with discretion and professionalism.

HR Administration

• Act as a liaison between employees and the HR team in Geneva.
• Support onboarding and offboarding for London-based employees.
• Assist with payroll coordination and benefits administration.
• Participate in managing the pension plan and other employee-related insurance policies.

Coordination with Geneva Support Functions

• Liaise with other Group support teams when needed, including HR, IT, finance, and general services.

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor's degree or equivalent education.
• 5+ years in office management, HR administration, or executive support.

QUALIFICATIONS AND SKILLS

• Excellent organizational skills and attention to detail;
• Excellent communication skills and high drive;
• Ability to handle sensitive information with discretion;
• Sense of responsibility and initiative;
• Ability to work autonomously;
• Proven track record of continuous improvement and innovative thinking both in approach and in practical effect;
• Resilience under stress and time-pressure;
• Excellent interpersonal skills and customer orientation;
• Agile and flexible mindset, reactive to requests;
• Good IT skills; proficiency in Windows environment;
• Proficiency in spoken and written English; knowledge of other languages is an asset.
• UK national or holder of a valid UK work visa.