Office Manager and Administrative Assistant

Get Staffed Online Recruitment Limited; West of England; Hybrid; GBP 27,000 - 30,000; Full time

Benefits offered by this job

£27,000 - £30,000 per annum

25 days + bank holidays

Health Cash Plan

Employee discounts

Salary sacrifice benefits

Company pension scheme - 5% matching

Income protection

Life assurance

Enhanced family leave

Cycle to work

Employee Assistance Programme

Job summary

Get Staffed Online Recruitment Limited seeks an Office Manager and Administrative Assistant to oversee the Bristol office, manage facilities, and support multiple departments. The role demands a proactive, communicative professional who can coordinate repairs, negotiate with contractors, and ensure lease compliance.

You will act as Health and Safety Officer and Fire Marshall, while helping deliver an excellent client experience. Hybrid/flexible working is available with competitive rewards.

Qualifications

• Experience working within an Office or Facilities Management role, including the management of contracts, leases and insurances.
• Experience within an office based administrative function.

Responsibilities

• Managing the office and coordinating repairs and upgrades and ensuring compliance with the office lease.
• Manage all contractors (such as cleaning, printing etc.) and dealing with procurement negotiations as appropriate.
• Taking on the role of business Health and Safety Officer and Chief Fire Marshall.
• Providing administrative support to other business departments.
• Collaborating across teams to ensure a seamless client experience.
• Contributing to continuous improvement and innovation in how they work.

Skills

Office management

Contract management

Communication

Job description

Office Manager and Administrative Assistant

Office Manager and Administrative Assistant

Start Date: ASAP

Location: Central Bristol

About Our Client

Our client specialises in estate administration, helping families navigate the complexities of dealing with a loved one's estate. Since their founding in 2002, they have remained dedicated to providing a straightforward, supportive, and transparent service that puts families first. Their vision is simple: to be the trusted provider that every bereaved family turns to for expert guidance and peace of mind.

They are committed to delivering exceptional customer service, ensuring that their clients receive clear communication, fair pricing, and a seamless experience during a challenging time. In addition to supporting families, they work closely with a network of professional partners, including Will Writers, Financial Advisers, Funeral Directors, and Solicitors. By collaborating with these partners, they enhance their service offering and provide their clients with a trusted solution for estate administration.

They work for a diverse range of clients including professional services firms, financial institutions, public bodies, major corporations, and membership bodies from all sectors.

What you'll be doing:

• Managing the office and coordinating repairs and upgrades and ensuring compliance with the office lease.
• Manage all contractors (such as cleaning, printing etc.) and dealing with procurement negotiations as appropriate.
• Taking on the role of business Health and Safety Officer and Chief Fire Marshall.
• Providing administrative support to other business departments.
• Collaborating across teams to ensure a seamless client experience.
• Contributing to continuous improvement and innovation in how they work.

What They're Looking For

Qualifications are desirable but not essential. They are looking for individuals with some of the following experience:

• Experience working within an Office or Facilities Management role, including the management of contracts, leases and insurances.
• Experience within an office based administrative function.

The type of person you'll be:

• A strong communicator - clear, empathetic, and confident.
• A proactive, solutions-focused individual.
• Ability to work independently and as part of a collaborative team.
• A passion for making a difference in people's lives.

What They Can Offer You

They believe in rewarding great work. For this role they offer the following benefits from day one:

• £27,000 - £30,000 per annum (dependent on experience).
• 25 days plus bank holidays, increasing annually to 30.
• Health Cash Plan - Cash back for Dental, optical, and other treatments.
• Employee discounts across a range of products and services.
• Variety of salary sacrifice benefits such as tech vouchers, dental and holiday buy.
• Company pension scheme - matching up to 5%.
• Income protection insurance.
• Life assurance policy.
• Enhanced family leave (upon completion of probation).
• Cycle to work scheme.
• Employee Assistance Programme.

Why Join Our Client:

• A supportive, people-first culture.
• Opportunities for growth and development.
• A chance to make a real impact during life's most challenging times.
• Hybrid and flexible working options to suit your needs.

Where You'll Be Working

Our client's office based in central Bristol BS1.

Hiring Process - What to Expect

Our client likes to keep things clear and straightforward. Here's what you can expect:

• Application review - They review applications on a rolling basis and will contact you when shortlisted.
• Interview - This is your competency-based interview with the Risk and Compliance Director, up to 60mins.
• Feedback - They will contact you following your interview, typically within 1 week.
• Support - They want everyone to feel comfortable and confident throughout their hiring process. If you have a medical condition or need any adjustments, whether that's for an interview or any part of the process, please let them know. They are happy to have a conversation about how they can best support you.

Equality, Diversity and Inclusion

Our client is committed to creating a workplace where everyone feels welcome, respected, and able to thrive. They believe in equal opportunities for all and ensure that every hiring decision is based on merit, skills, and experience - nothing else.

They are proud to foster an inclusive environment where individuality is celebrated, and diverse perspectives are valued across everything they do.

By applying for this role, you're sharing your information with our client. They take your privacy seriously. To understand how they handle your data, please read their Privacy Policy available on their website.