Office Manager / Administrator - Construction

ZipRecruiter; York and North Yorkshire; On-site; GBP 60,000 - 80,000; Full time

Job summary

A dynamic design-and-build practice in York seeks an organized Office Manager / Administrator. You will support project management, ensuring materials and documentation are in order, while communicating effectively with site teams. This role allows you to contribute significantly to projects that preserve heritage and transform communities. Ideal candidates are detail-oriented with a proactive mindset and experience in similar fields is preferred.

Qualifications

• Natural talent for organisation and problem-solving.
• Confidence with Excel and digital file management.
• Clear, professional communication skills.
• Calm efficiency when juggling multiple priorities.
• Proactive mindset with attention to detail.
• Experience in construction or project-based work is desirable but not essential.

Responsibilities

• Order materials, book accommodation, and arrange vehicles.
• Track hire reports and liaise with site staff.
• Manage site images and documentation.
• Support financial tracking by reconciling reports.
• Build simple Excel tools and reports.

Skills

Organisation

Problem-solving

Excel proficiency

Professional communication

Detail-oriented

Job description

Overview

Office Manager / Administrator - Construction, York

Salary: Competitive, based on experience

Full-time (part-time flexibility available)

This isn’t just office admin. It’s the chance to play a central role in projects that protect heritage, transform spaces, and leave a lasting legacy.

A dynamic design-and-build practice is seeking a highly organised Office Manager / Administrator to keep their York office running smoothly while supporting site teams across the region. You’ll be the person who makes sure everything — from materials to paperwork — is exactly where it needs to be, when it needs to be there.

What You’ll Do

• Keep projects moving by ordering materials, booking accommodation, and arranging vehicles
• Track weekly hire reports and liaise with site staff to keep costs tight and operations efficient
• Turn apprentice schedules into clear labour planning tables
• Manage site images and documentation so records are watertight
• Create and maintain RAMS templates, cross-check site files, and compile final project packs
• Convert architectural drawings into internal pricing schedules and subcontractor documents
• Take charge of office operations: phones, post, stock levels, workwear, and queries
• Support financial tracking by chasing receipts and reconciling reports
• Build simple Excel tools and reports that make project planning smoother

What You’ll Bring

• A natural talent for organisation and problem-solving
• Confidence with Excel and digital file management
• Clear, professional communication skills
• Calm efficiency when juggling multiple priorities
• A proactive, can-do mindset with an eye for detail
• Experience in construction, conservation, or project-based work (desirable but not essential)

Why This Role?

Because here, you won’t be a small cog in a big corporate wheel.

You’ll be the go-to person who keeps projects on track and teams supported. You’ll see the direct impact of your work on projects that truly matter — restoring heritage, shaping communities, and delivering something of lasting value