Office Manager (12-month contract)

Lombard Odier Group; Greater London; On-site; GBP 36,000 - 48,000; Full time

Job summary

Lombard Odier Group in London seeks an Office Manager for a 12-month contract to oversee premises, coordination and operational effectiveness.

You will liaise with Corporate Services, building managers and suppliers to manage security, risk and safety, contracts and invoicing, while ensuring high service levels for clients and guests.

Qualifications

• Bachelor or Master degree as stated.
• Experience as a building/site manager or office manager.

Responsibilities

• Liaise with Corporate Services, building manager and suppliers on premises, security and risk management.
• Ensure operational safety of the office for internal and external clients (fire, security procedures, first aid, local regulations).
• Monitor technical installations; check maintenance of premises, furniture and technical installations.
• Oversee execution of contracts, manage contracts/orders, invoicing and payments.
• Maintain excellent relations with third parties (building managers, co-ownership, insurance, brokers).
• Manage internal customer requests.
• Supervise renovation/relocation projects with business expert.
• Ensure reception and lounge services comply with Hospitality guidelines.
• Oversee document archiving (physical and electronic).
• Ensure compliance with environmental, health and regulatory standards.

Skills

Time management

Communication

Attention to detail

Problem solving

Initiative

Adaptability

Organisational skills

Education

Bachelor/Master in Real Estate, Engineering, Facility Management or Hospitality

Tools

MS Office

Email planning tools

Job description

Office Manager – London (12‑month contract)

Our Corporate Services Unit manages bank offices across locations. The office manager is responsible for premises, organization, coordination and ensuring operational effectiveness.

Your role

• Liaise with Corporate Services, building manager and suppliers on premises, security and risk management.
• Ensure operational safety of the office for internal and external clients (fire, security procedures, first aid, local regulations).
• Monitor technical installations; check maintenance of premises, furniture and technical installations.
• Oversee execution of contracts, manage contracts/orders, invoicing and payments.
• Maintain excellent relations with third parties (building managers, co‑ownership, insurance, brokers).
• Manage internal customer requests.
• Supervise and coordinate all renovation and relocation projects (attend meetings, minutes, follow‑up) in collaboration with the business expert.
• Ensure reception and lounge services comply with Group Hospitality guidelines.
• Oversee proper functioning of physical and electronic document archiving.
• Ensure compliance with environmental, health and regulatory standards.

Your profile

• Bachelor or Master degree in Real Estate, Engineering, Facility Management or Hospitality.
• Successful experience as a building or site manager, office manager.
• Excellent time‑management, ability to handle multiple tasks and prioritise work.
• Excellent written and oral communication skills.
• Attention to detail, problem‑solving skills, initiative, strong customer‑satisfaction focus.
• Adaptability and resilience in challenging situations.
• Strong organisational skills in a demanding environment.
• Competence in MS Office (Word, Excel, Outlook) and email planning tools.
• Language skills: English required; French an asset.

Equal opportunity employer

We are an equal opportunities employer and committed to a diverse and inclusive work environment.