Office Manager/Executive Support

Liberty Global; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Liberty Global is seeking an Office Manager / Executive Support to ensure smooth office operations and provide high-level administrative support to executives. Responsibilities include managing office consumables, overseeing facilities, and handling visitor processes.

The ideal candidate will have strong organizational skills, experience in office management, and excellent communication abilities. They will act as a key liaison between stakeholders and coordinate operational tasks with executive support.

Qualifications

• Strong attention to detail and a proactive, solutions-focused approach.
• Comfortable working independently and taking ownership of office processes.
• Good understanding of office health and safety processes.

Responsibilities

• Ensure smooth running of the office and provide executive support.
• Manage office consumables and track office expenditure.
• Serve as a key contact for employees and building management.

Skills

Attention to detail

Stakeholder management

MS Office proficiency

Organizational skills

Communication skills

Education

Experience in office management

Job description

Responsibilities

• The Office Manager / Executive Support role is responsible for ensuring the smooth, safe and efficient running of the office, while also providing high-quality executive and administrative support to senior leader(s)
• This position acts as a key point of contact for employees, suppliers, building management and senior stakeholders, ensuring the office environment is well maintained, compliant, welcoming and aligned with business needs
• Oversee the day-to-day running of the office, ensuring facilities, meeting rooms, communal areas and office equipment are fully operational and well maintained
• Carry out regular office checks, including health and safety walkarounds, meeting room readiness checks, IT functionality checks, temperature monitoring, supplies replenishment and general office condition reviews
• Manage office consumables, including food and drink, stationery, merchandise, cleaning supplies and other office items
• Track office expenditure and support budget control for office-related spend, manage office subscriptions, licences and recurring services. Raise purchase orders, receipt invoices and maintain accurate procurement records
• Act as the first point of contact for employee queries relating to the building and liaise regularly with building management, security, reception, contractors, cleaners, suppliers and neighbouring tenants
• Track building or office snags and coordinate resolution with the relevant parties
• Lead and support office improvement projects from initial research through to implementation including supplier quotations, employee feedback and providing recommendations
• Welcome guests and provide a professional, friendly front‑of‑house experience and manage all aspects of the visitor process
• Support all team members with hospitality requests for external meetings
• Process incoming and outgoing mail and arrange couriers and deliveries as required
• Act as the Health and Safety (H&S) lead for the internal office environment, including managing H&S audit processes, including office risk assessments, fire risk assessments and general H&S audits
• Schedule planned preventative maintenance, servicing and contractor visits
• Manage contractors on site, including obtaining necessary permissions and building access
• Arrange employee H&S training, including first aiders & fire wardens
• Act as Head Fire Warden, reporting to the building’s Chief Fire Warden during evacuations, recording drill attendance and communicating fire consultant findings following fire drills
• Provide high‑level executive assistant support included complex diary management, travel coordination and meeting support
• Act as a key point of contact between executives, internal teams and external stakeholders, ensuring professional and timely communication
• Prepare, edit, and manage correspondence, presentations, reports, and other business documents with a high degree of accuracy and confidentiality
• Organise and coordinate meetings, including agenda preparation, action tracking, and follow‑up on key deliverables
• Manage competing priorities, anticipate executive needs, and proactively resolve scheduling or operational challenges to maximize efficiency
• Carry out research tasks/special projects as required
• Reconcile corporate card transactions and process expenses for senior leader(s) and relevant team members
• Deliver general administrative support including scanning, shredding, printing, binding and document production, proofreading
• Provide holiday cover for EA to CEO
• Contributing to internal comms initiatives including maintaining ‘virtual noticeboard’, promoting engagement activities, weekly updates on Teams, and managing regular comms touchpoints including CEO Connect, SLT Connect and supporting at monthly all‑hands
• Act as an advocate for team engagement initiatives, proactively contributing ideas and execution
• Manage ad hoc onsite internal company events
• Supporting team members with board meetings, other internal meetings and external event arrangements
• Support HR onboarding/offboarding and HR projects

Qualifications and Attributes

We’re looking for people who share our passion for connecting communities, driving innovation, and delivering the next generation of full‑fibre networks across the UK.

• Strong attention to detail and a proactive, solutions‑focused approach
• Comfortable working independently and taking ownership of office processes and improvement projects
• Good understanding of office health and safety processes, compliance tracking and facilities management
• High level of discretion, professionalism and reliability
• Confident using office systems, access systems, Microsoft Office and internal communication tools
• Confident stakeholder management skills, with experience liaising with senior leaders, employees, suppliers, contractors and building management
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Previous experience in office management, facilities coordination, executive support or a similar administrative role
• Fire warden, first aider or health and safety training
• Practical and hands‑on
• Detail‑oriented
• Comfortable balancing operational tasks with senior‑level executive support
• Able to build positive relationships across the business
• Calm under pressure
• Strong communicator
• Proactive and highly organised
• Ability to work independently and as part of a team
• Approachable and service‑focused