Office Manager

eTeach UK Limited; Walton-on-Thames; On-site; GBP 35,000 - 37,000; Full time

Job summary

Grovelands Primary School in Walton-on-Thames is seeking an organised, calm Office Manager to run the busy school office. You will report to the School Business Manager and oversee the administration team, ensuring smooth operation for pupils, parents, staff and visitors.

The role involves maintaining pupil records in SIMS, preparing the termly census, assisting with financial admin, handling purchase orders, invoices and reconciliations, and organising bookings for Breakfast and After School

Qualifications

• GCSE English & Maths (grade C/4 or above) are essential.
• Experience of working in a busy office is essential.
• Experience of managing or supervising staff is essential.
• Experience of financial administration is essential.
• Experience of working in a school and knowledge of SIMS and school finance systems are desirable but not essential.

Responsibilities

• Keep pupil records on SIMS accurate and prepare the termly school census.
• Support the School Business Manager with financial administration, including purchase orders, invoices, reconciliations and the purchasing card.
• Run bookings and payments for Breakfast and After School Club and manage communications with parents, including the weekly newsletter.
• Understand admissions, welfare and attendance procedures and be able to cover them when needed.

Education

GCSE English & Maths (grade C/4 or above)

Tools

SIMS

School finance systems

Job description

Required: Jan 2027 startContract: Permanent, [term time only]: Mon–Fri (8:30am – 4:30pm), 36 hrs per weekSalary: Scale S7 £34,660–£36,943 fte (£29,817 – £31,781 pro rata) dependent on experience

We are seeking an organised, calm and approachable Office Manager to run our busy school office. Reporting to the School Business Manager, you will manage the day-to-day work of our friendly administration team, making sure the office runs smoothly for pupils, parents, staff and visitors.

This is a varied role. You will keep pupil records on SIMS accurate and prepare the termly school census. You will support the School Business Manager with financial administration, including purchase orders, invoices, reconciliations and the purchasing card. You will also run bookings and payments for our Breakfast and After School Club and manage communications with parents, including the weekly newsletter. You will understand our admissions, welfare and attendance procedures and be able to cover them when needed.

GCSE English & Maths (grade C/4 or above), experience of working in a busy office, experience of managing or supervising staff, and experience of financial administration are essential. Experience of working in a school and knowledge of SIMS and school finance systems are desirable but not essential.

Shortlisted candidates will be asked to complete a short written task as part of the interview.

Safeguarding

Grovelands Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be responsible for promoting and safeguarding the welfare of the children they work with or come into contact with.

This post is subject to safer recruitment procedures. Any offer of employment will depend on the following:

• an enhanced DBS check, including a check of the children's barred list
• two satisfactory references, which may be requested before interview
• verification of identity, qualifications and right to work in the UK
• a satisfactory medical fitness declaration
• a childcare disqualification declaration, as the role supports our wraparound childcare provision

This post is exempt from the Rehabilitation of Offenders Act 1974.

Shortlisted candidates will be asked to complete a self-declaration of any criminal record, and of any information that would make them unsuitable to work with children. Convictions and cautions that are not "protected" must be declared.

In line with Keeping Children Safe in Education, we will carry out an online search on shortlisted candidates as part of our due diligence.

Applications close: 9am on 4th December 2026

Interviews: w/c 7th December

Interviews may be held upon application. The school reserves the right to appoint before the deadline if a suitable candidate is found.