Office Manager

Octavius Infrastructure Ltd; St Albans; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Company Car scheme

Private Healthcare

Pension

Life Assurance cover

25 days annual leave + birthday day

Job summary

Octavius Infrastructure Ltd in St Albans is recruiting an Office Manager to oversee on-site office operations, facilities, document control and compliance. You will coordinate commercial admin, records, supplier relationships, and ensure a safe, efficient working environment.

The role is on site, five days a week, working with cross-functional teams to support major UK transport infrastructure projects. Strong organisation and proactive process improvement are essential.

Qualifications

• Proven experience in an office management or business support role.
• Experience maintaining accurate records and controlled documentation.
• Knowledge of GDPR and workplace compliance.
• First Aid certification and Fire Warden training are advantageous.

Responsibilities

• Manage day-to-day office operations to create a safe, organized environment.
• Support commercial and project teams with document control and filing systems.
• Maintain project, commercial, and office records to ensure compliance.
• Coordinate office facilities, maintenance, supplies and supplier relationships.
• Manage office improvements and ensure equipment is safe and functional.
• Coordinate meeting rooms, inductions, visitor management, mail and communications.
• Monitor budgets and expenditure for facilities and operations.
• Identify opportunities to improve processes, systems and controls.

Skills

Office management

Document control

Facilities coordination

Commercial administration

Compliance

Microsoft Office

Tools

Microsoft Office

Job description

We are recruiting for an Office Manager to join us here at Octavius working at our St Albans site office. This is an on site role 5 days per week,

We are a leading civil engineering organisation delivering safe, sustainable, and efficient transport solutions across the UK.

You'll be working on....As Office Manager, you'll be the central point of coordination for our office operations, supporting both the wider business and our commercial teams. This is a varied role that combines office management, facilities coordination, document control, commercial administration, and compliance, ensuring our workplace and business processes run efficiently and effectively.

• -Managing the day-to-day operation of the office, creating a safe, organised, and productive working environment.
• -Supporting commercial and project teams with document control, record keeping, filing systems, and administration.
• -Maintaining accurate project, commercial, and office records to ensure compliance and traceability.
• -Coordinating office facilities, maintenance, consumables, and supplier relationships.
• -Managing office improvements and ensuring equipment and facilities are safe, functional, and well maintained.
• -Supporting materials administration and the management of associated records and documentation.
• -Coordinating meeting rooms, inductions, visitor management, incoming mail, and office communications.
• -Monitoring office budgets and expenditure associated with facilities and operational requirements.
• -Proactively identifying opportunities to improve office processes, systems, and controls.
• -Supporting business compliance activities, ensuring key documentation is maintained and readily accessible.

You’ll work with....A team of highly motivated, dedicated professionals delivering projects across a variety of frameworks within the UK's transport infrastructure sector.

You’ll work closely with our Commercial, Operational and Central Services teams, supporting the effective management of project documentation, records, office administration, and business compliance activities. You’ll also build strong relationships with suppliers, contractors, visitors, and colleagues across the wider business.

Why join Octavius?

This is an opportunity to play a key role in supporting the successful delivery of major infrastructure projects by ensuring our office, commercial administration, and document management processes operate seamlessly. If you enjoy bringing organisation to complexity, building great working relationships, and being an integral part of a high-performing team.

About you

You're a highly organised and proactive individual who enjoys being at the centre of a busy and collaborative environment. You take pride in maintaining accurate records, supporting operational teams, and ensuring everything behind the scenes runs smoothly.

• -Strong organisational skills with exceptional attention to detail.
• -Excellent communication and relationship-building skills.
• -A proactive and solution-focused approach.
• -Strong administration and document management capabilities.
• -The ability to manage multiple priorities and deadlines effectively.
• -A methodical approach to record keeping and compliance.
• -Confidence working with a range of stakeholders across operational and commercial teams.
• -A commitment to maintaining high standards of health, safety, and workplace compliance.

You’ll bring

• -Experience working in an office management, business support, commercial administration, or document control role.
• -Experience maintaining accurate records and managing controlled documentation.
• -Strong administrative skills with proficiency in Microsoft Office applications.
• -Experience supporting commercial or project teams within a fast-paced environment.
• -Knowledge of facilities management and office operations.
• -Understanding of document control processes, compliance requirements, and information management.
• -Health and safety awareness and an understanding of workplace compliance responsibilities.
• -Knowledge of GDPR and the importance of maintaining confidentiality.
• -First Aid certification and Fire Warden training, or a willingness to undertake training.
• -Experience within construction, civil engineering, infrastructure, or a project-based environment would be advantageous.

You’ll receive....We offer a competitive rewards package, including

• Company Car scheme
• Private Healthcare
• Pension
• Life Assurance cover
• 25 days Annual Leave (and a day off for your birthday)

You’ll also have access to an enhanced Paternity & Maternity package and the opportunity to develop yourself personally and professionally.