Office Manager

www.topfinancialjobs.co.uk - Jobboard; Ryde; On-site; GBP 35,000 - 40,000; Full time

Job summary

A leading construction company is seeking an Office Manager to oversee administrative functions and financial reporting. The role involves managing staff, client invoicing, and maintaining compliance with regulations. Ideal candidates should have strong administrative and accounting experience, with excellent organizational skills and attention to detail.

Qualifications

• Strong all-round administrative experience including accounting functions from within the construction sector.
• Good computer literacy; familiarity with Eque2 is an advantage.
• Proactive and motivated with willingness to develop positively through change.

Responsibilities

• Manage general administrative functions and oversee 2 administrative staff.
• Oversee client invoicing, credit control, and financial reporting.
• Process payroll and maintain compliance with health and safety records.

Skills

Communication

Organizational

Numeracy

Attention to Detail

Job description

Office Manager

Industry: Construction

Location: East Wight

Hours: 8.30/9am - 5pm

Days: Monday - Friday

Duration: Permanent

Duties:

Managing all general administrative functions and overseeing 2 members of administrative staff.
Supporting Directors in responsibility for day to day accounting functions, liaison with Accountants.
Client invoicing and credit control, overseeing purchase ledger and supplier payments.
Reconciliation and submission of VAT, ensuring all HMRC returns are submitted to deadlines.
Managing cashflow and forecasting, identifying and escalating any areas of concern.
Financial reporting to Directors.
Collation of timesheets and processing payroll on both a weekly and monthly basis, CIS returns.
Processing company credit card/ expenses and travel arrangements.
Maintaining personnel records, managing holiday requests and training records.
Administering company fleet of vehicles/ plant and arranging for maintenance.
Maintaining health and safety records.
Ensuring Compliance with ISO 9001, 14001 and 45001, preparation for external auditors.
Maintaining archive and with Directors approval, assisting in implementing new systems.

Experience:

Must have strong, all round administrative experience, including accounting functions, from within the construction sector and be familiar with CIS.
Must have a good level of computer literacy and the ability to learn new systems, experience of Eque2 is an advantage.
Must have strong numeracy skills with excellent accuracy and attention to detail.
Must have excellent communication and organisational skills and the ability to work well on own initiative as well as part of a team.
Must be proactive and motivated with willingness to develop positively through change.
Own transport is recommended due to company location.

Salary: 35-40,000 per annum DOE

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