Office Manager

WP Recruitment; Ryde; On-site; GBP 35,000 - 40,000; Full time

Job summary

A leading company in the construction sector is seeking an Office Manager to oversee all administrative functions. The role involves managing staff, supporting directors in accounting tasks, handling client invoicing, and ensuring compliance with regulations. Strong administrative experience and familiarity with the construction industry are essential.

Qualifications

• Strong all-round administrative experience from within the construction sector.
• Familiarity with CIS preferred.
• Good level of computer literacy, ability to learn new systems.

Responsibilities

• Managing all general administrative functions and overseeing 2 administrative staff.
• Supporting Directors with day to day accounting and liaison with Accountants.
• Client invoicing, credit control, and overseeing purchase ledger.

Skills

Administrative experience

Accounting functions

Numeracy skills

Communication skills

Organisational skills

Attention to detail

Proactivity

Tools

Eque2

Job description

Office Manager

Industry: Construction

Location: East Wight

Hours: 8.30/9am - 5pm

Days: Monday - Friday

Duration: Permanent

Duties:

Managing all general administrative functions and overseeing 2 members of administrative staff.
Supporting Directors in responsibility for day to day accounting functions, liaison with Accountants.
Client invoicing and credit control, overseeing purchase ledger and supplier payments.
Reconciliation and submission of VAT, ensuring all HMRC returns are submitted to deadlines.
Managing cashflow and forecasting, identifying and escalating any areas of concern.
Financial reporting to Directors.
Collation of timesheets and processing payroll on both a weekly and monthly basis, CIS returns.
Processing company credit card/ expenses and travel arrangements.
Maintaining personnel records, managing holiday requests and training records.
Administering company fleet of vehicles/ plant and arranging for maintenance.
Maintaining health and safety records.
Ensuring Compliance with ISO 9001, 14001 and 45001, preparation for external auditors.
Maintaining archive and with Directors approval, assisting in implementing new systems.

Experience:

Must have strong, all round administrative experience, including accounting functions, from within the construction sector and be familiar with CIS.
Must have a good level of computer literacy and the ability to learn new systems, experience of Eque2 is an advantage.
Must have strong numeracy skills with excellent accuracy and attention to detail.
Must have excellent communication and organisational skills and the ability to work well on own initiative as well as part of a team.
Must be proactive and motivated with willingness to develop positively through change.
Own transport is recommended due to company location.

Salary: 35-40,000 per annum DOE

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