Office Manager

VWA (Victoria Wall Associates); London; On-site; GBP 72,000 - 85,000; Full time

Job summary

An established global investment firm is seeking an Office Manager in London. The role calls for a proactive individual with significant office management experience, especially within financial services. Offering a competitive salary, this position involves a variety of responsibilities, including vendor management and facilities oversight. Company benefits include a discretionary bonus, pension, and generous holiday allowances.

Benefits

Discretionary bonus

Pension contribution

25 days holiday

Season ticket loan

Qualifications

• Prior experience in a 'lynchpin' Office Management role.
• Experience of being responsible for an office move highly desirable.
• Financial services or investment background preferred.

Responsibilities

• Manage office and facilities, ensuring everything runs smoothly.
• Coordinate with vendors and oversee office cleaning staff.
• Lead the office move involving senior stakeholders.

Skills

Communication

Organizational skills

Problem-solving

Adaptability

Job description

Office Manager
Investments
Kensington & Chelsea Borough
Up to £85k dependent on experience
Permanent
2-OMKen/MK

The Client:
An established, successful global investment firm that has an entrepreneurial and collegiate ethos.

The Role:
This is a fantastic Office Management position which is varied & requires a genuinely hands on and organised approach. Responsibilities will include (but are not limited to):

• Office and facilities management, which includes for example lighting, dishwashers, showers, air conditioning, recycling etc
• Working with the building manager on other building management areas
• Working the reception team and taking ultimate responsibility for visitor's experience, as well as working with the IT/Tech team to ensure phone systems are working efficiently
• Building and maintaining relationships with current and new suppliers and venues. Hands on management and day to day responsibility including liaising with vendors, answering ad-hoc queries, problem-solving
• Overseeing office security - maintenance of the door locking systems and ensuring fobs are allocated appropriately and tracked efficiently
• Ensuring the office is kept clean and tidy at all times which will include hands on involvement, includes for instance cupboards, kitchens, coat cupboards and shower rooms etc
• Managing the cleaning staff
• Involvement and coordination of the office move, liaising with senior stakeholders

Candidate Specification:

• Prior experience in a 'lynchpin' Office Management role
• Experience of being responsible for an office move highly desirable
• Financial services, boutique, investment/asset management background desirable
• Highly team-oriented with a muck-in, 'no job too big or small' attitude
• Excellent communication skills, both written and verbal
• Organised and proactive, able to manage tasks and solve problems efficiently.
• Adaptable and resourceful in a fast-paced environment

Additional Information:

• Salary up to £85k depending on experience
• Core hours are 9-6pm
• Fully office based
• Company benefits include discretionary bonus, pension contribution, 25 days holiday and season ticket loan

If this exciting Office Manager role interests you, we encourage you to apply now!