Office Manager

HIRING PEOPLE; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A dynamic company is seeking an organized and proactive Office Manager to support operations. You'll coordinate office activities, manage supplier quotes, and maintain communications with leadership and site teams, working in a flexible environment. Ideal candidates thrive under pressure and are detail-oriented, with strong proficiency in Microsoft 365 and Xero.

Benefits

Flexible working hours

Opportunities for personal growth

Company pension scheme

Supportive team environment

Qualifications

• Experience managing version control and issuing drawings.
• Strong communication, time management skills required.
• Proactive problem-solving and self-direction skills needed.

Responsibilities

• Manage version control and issue up-to-date drawings.
• Book appointments and manage diaries in Outlook.
• Handle inbound calls and communicate with clients.

Skills

Communication

Time Management

Detail-oriented

Proactiveness

Confidence with Microsoft 365

Bookkeeping

Education

Experience with Xero

Full, clean UK driving licence

Tools

Xero

Microsoft Project

SharePoint

Excel

Teams

Job description

Join a fast-paced, purpose-driven team where no two days are the same!

We are seeking an organised and proactive Office Manager to support our growing operations. This is a dynamic role where your input directly supports project delivery, client engagement, and team coordination. You'll be the engine behind our day-to-day office activities, working closely with leadership and site teams to keep everything running smoothly.

What You'll Be Doing:

Your responsibilities will vary depending on experience, but may include:

• Managing version control and issuing up-to-date drawings for site teams
• Sourcing supplier quotes for tenders and using Xero to generate client quotes and supplier POs
• Booking appointments and managing diaries in Outlook for the Director and team
• Handling inbound calls and communicating with clients and site staff
• Liaising with site managers on delivery schedules and project updates
• Processing and checking site foreman timesheets
• Using tools such as Microsoft Project, SharePoint, Excel, and Teams

Key Skills & Experience:

• Experience with Xero and general bookkeeping
• Confidence using Microsoft 365 tools (Outlook, Excel, SharePoint, Project)
• Strong communication and time management skills
• A confident telephone manner and ability to stay calm under pressure
• A proactive, detail-oriented approach and a "get it done" mindset
• Ability to thrive in a fast-paced environment
• Familiarity with LinkedIn, Instagram, and Facebook for business is a plus
• A full, clean UK driving licence

About You:

• Demonstrates a strong commitment to continuous process improvement, always seeking smarter and more efficient ways of working
• Applies the Plan-Do-Review cycle to evaluate and refine processes regularly
• Able to identify and resolve issues quickly and effectively, maintaining momentum and quality
• Manages own workload proactively, identifying tasks and taking ownership without needing direction
• Brings sound judgment, common sense, and initiative to everyday decision-making and problem-solving

Job Details:

• Hours - Flexible, but likely a minimum of 8 hours a day
• Pay - Range from £15-25 per hour depending on experience level
• Benefits - Access to company pension scheme

Why Join Us?

• Flexible working hours
• Opportunities for personal growth and skill development
• Supportive team environment
• Company pension scheme

Ready to bring your energy, organisation, and drive to our team? Apply now and help us shape the future of our business.