Office Manager

IDEAL PERSONNEL; Leicester; On-site; GBP 30,000; Full time

Job summary

A leading company based in Leicester is seeking a full-time Office Manager to ensure smooth daily operations while maintaining health and safety standards. This role demands strong communication, leadership, and problem-solving skills to effectively manage office resources and staff while providing exceptional service to clients.

Qualifications

• Experience with office equipment and procedures.
• Solid understanding of Health and Safety and fire risk assessments.
• Proficient in Microsoft Office to support others.

Responsibilities

• Overseeing day-to-day office operations and safety procedures.
• Monitoring and ordering office supplies.
• Management of reception staff and liaising with clients.

Skills

Communication

Leadership

Problem Solving

Reliability

Discretion

Tools

Microsoft Office

Job description

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Full time , Permanent Leicester £30,000 per annum Ref No: IPRS7272 Our client has a permanent vacancy for an Office Manager responsible for overseeing the day-to-day operations of the office environment, ensuring that it operates smoothly, safely and cost-effectively. As well as, providing a professional, friendly and efficient reception service to the clients and office. Office managers are team players with a strong work ethic, who have excellent communication, leadership and problem solving skills.Duties and ResponsibilitiesAs the office manager, your job role can vary, ranging from maintaining policies and procedures, monitoring office supplies, reception work, as well as completing administrative tasks. Day-to-day duties can include:• Monitoring and ordering office supplies and new stationary, furniture, first aid equipment, appliances and electronics as required;• Take responsibility for post, franking, and DX services for the office location and assist with the post and courier deliveries;• Oversee office maintenance, policies and manage health and safety procedures;• Take on data responsibilities, including GDPR and off site secure storage;• Management of day-to-day on site reception staff including lunch and holiday cover rota;• Oversee building projects, renovations or refurbishments;• Manage facilities contracts and providers for services, including parking, cleaning, security and catering;• Support the firm to achieve goals and credentials such as ISO standards or carbon emission targets;• Greeting clients and liaising with the relevant person;• Answer the telephone and transfer calls quickly and professionally;• Assist with meeting room bookings and update digitally;• Provides general administrative support;• Arrange archiving collections and retrievals;• Ensure the office is clean and tidy; and• Undertake any other duties as requiredHealth and Safety tasksIt is the responsibility of the Office Manager to support the Health and Safety management by taking on the following duties and responsibilities:• Ensure the office meets government regulations, environmental, health and safety standards;• Take responsibility for fire risk assessment, extinguisher maintenance and fire drills for the location;• Act as a health and safety representative for the office location;• Complete weekly/monthly premises checks;• Manager contractors when in the office;• Provide health and safety awareness training to new starters at the location;• Conduct weekly fire alarm checks;• Ensure first aid and fire marshal provision; and take on the responsibility of ensuring fire safetyRequirements:• Proficiency with Microsoft office, with the ability to support others;• Excellent verbal and written communication skills;• Ability to define problems, collect data and draw valid conclusions;• Experience with office equipment and procedures;• Solid understanding of Health and Safety and fire risk assessments;• An innovator with the ability to use creativity and initiative; and• Strong reliability and discretion skills;Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so. apply job

From the start I was very impressed with Ideal Personn...

I just wanted you to know how happy I am with the serv...

Having dealt with Traci for over16 years I have ...

I have worked in HR for over 16 years and have been in...

“Traci at Ideal has been ever so helpful and kin...

A year ago you helped me find a senior marketing job. ...

“Great experience with Traci, very straight to t...

I want to thank you so much for everything. This has b...

From the start I was very impressed with Ideal Personn...

I just wanted you to know how happy I am with the serv...

Having dealt with Traci for over16 years I have ...

I have worked in HR for over 16 years and have been in...

“Traci at Ideal has been ever so helpful and kin...

A year ago you helped me find a senior marketing job. ...

“Great experience with Traci, very straight to t...

I want to thank you so much for everything. This has b...

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