Office Manager

Publicis Groupe; Greater London; Hybrid; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Hybrid work model

Training modules and professional dev.

Private health insurance

Wellbeing initiatives

Job summary

Kekst CNC, part of Publicis Groupe, seeks an Office Manager for its London office. You will be at the heart of the team, ensuring a smooth, welcoming environment, coordinating facilities, IT setup, onboarding and day-to-day administrative tasks.

This role is hybrid, four days in office and one day remote, working with Finance, HR, IT and Marketing to support a proactive, collaborative culture and compliant operations.

Qualifications

• Minimum of two years Office Management experience.
• Excellent communication skills, both written and verbal.
• Confident in managing projects such as office refurbishments / relocations.
• Good numerical skills, since you will need to manage office costs.
• Confidence with IT systems, and a readiness to assist colleagues with IT-related problems.

Responsibilities

• Ensuring that the office runs smoothly and effectively at all times and being the first point of contact for office issues, suppliers, and staff
• Maintaining a tidy, clean and efficient office and ensuring office equipment is well stocked at all times
• Being responsible for our database of subscriptions, ensuring renewals are timely, negotiating rates and keeping costs within budget
• Assisting with on-boarding new starters, including introductions, induction plans and IT-set up
• Off-boarding of leavers, including ensuring equipment is returned, organisation of gifts
• Working closely with management on office projects or improvements, including relocation
• Working closely with IT teams and Publicis Groupe IT team, helping to trouble shoot IT issues
• Working with and supporting the Social Committee with organisation of internal events
• Proactively seeking to improve current internal processes
• Contributing to a positive office culture such as wellbeing initiatives
• Maintaining a good relationship with building management and contacts
• Managing relationships with suppliers
• Working closely with finance to create PO’s, set up vendors and oversee office costs
• Providing administrative assistance such as binding, couriers, taxis
• Providing assistance to Marketing team
• Maintaining and communicating office Health and Safety policies and procedures

Skills

Office management

Communication skills

Project coordination

Budget awareness

IT literacy

Facilities coordination

Job description

Company description

Kekst CNC Defines Reputation When It Matters Most.

We counsel CEOs, boards, and leadership teams as they seek to grow, transform and protect their businesses. For more than 50 years, companies and institutions have turned to Kekst CNC in high-stakes situations – transactions, transformation, shareholder activism, crises and regulatory scrutiny. In these moments, how a business defines its reputation shapes its future. Our heritage lies at the intersection of strategy, capital markets and reputation. We combine senior counsel, deep insight, critical judgement and rigorous execution so that strategy and communication reinforce each other and drive measurable outcomes.

To support the continued growth of our London office, we are looking for an Office Manager to join the team in late 2026.

Overview

We are looking for a warm, welcoming and proactive Office Manager to be at the heart of our London office on Chancery Lane. This is a role for someone who genuinely enjoys creating a positive working environment and takes pride in making the office a friendly, well-run and enjoyable place to work.

As a central point of contact for the London team, you will be approachable, organised and solutions-focused, with a natural ability to build strong relationships across the business. You will enjoy getting to know the team, anticipating what people need and taking ownership of the many details that contribute to a great office experience.

Excellent organisational and time-management skills are important, as you will balance a variety of requests and priorities, but equally important is your attitude and approach. We are looking for someone who is personable, collaborative and positive, and who will become a trusted and valued member of the team.

You will work as part of our Central Team, alongside our Executive Assistants and in close partnership with Finance, HR, IT and Marketing.

As this is a highly visible and office-focused role, you will be based in the office four days a week, with one day working from home. The remote working day will depend on office requirements week to week but will generally be a Friday.

Responsibilities

• Ensuring that the office runs smoothly and effectively at all times and being the first point of contact for office issues, suppliers, and staff
• Maintaining a tidy, clean and efficient office and ensuring office equipment is well stocked at all times
• Being responsible for our database of subscriptions, ensuring renewals are timely, negotiating rates and keeping costs within budget
• Assisting with on-boarding new starters, including introductions, induction plans (in collaboration with HR) and IT-set up (in collaboration with IT)
• Off-boarding of leavers, including ensuring equipment is returned, organisation of gifts
• Working closely with management on any office projects or improvements, including relocation
• Working closely with our IT teams, including Kekst CNC support, as well as Publicis Groupe IT team. Helping to trouble shoot IT issues where possible
• Working with, and supporting, the Social Committee with organisation of internal events such as booking meeting spaces, arranging catering, office socials etc.
• Proactively seeking to improve current internal processes
• Contributing to a positive office culture such as organising wellbeing initiatives and
• Maintaining a good relationship with building management and contacts
• Managing relationships with internal and external suppliers
• Working closely with the finance team to create PO’s, set up vendors and oversee office costs.
• Providing administrative assistance such as binding, arranging couriers, booking taxis etc.
• Providing assistance to our Marketing team
• Responsible for maintaining and communicating office Health and Safety policies and procedures

Qualifications

• Minimum of two years Office Management experience.
• A self-starter who truly enjoys managing the office and proactively shares ideas on how to further develop it as well as the team culture.
• Excellent communication skills, both written and verbal, since you will communicate internally and externally on behalf of the company.
• Confident in managing projects such as office refurbishments / relocations.
• Good numerical skills, since you will need to manage office costs.
• Confidence with IT systems, and a readiness to assist colleagues with IT-related problems.
• First-Aid and other H&S qualifications are beneficial, but not a requirement.
• Ability to multitask in a fast-paced environment and willing to work with a rapidly changing set of priorities.
• Strong attention to detail, can-do attitude and approachable manner.
• Be able to demonstrate the right to work in the UK.

Additional information

Your benefits:

• We’re a great place to work: Kekst CNC offers an inspiring working atmosphere, characterised by the highest level of professionalism in a challenging environment, lots of fun at work, and an open corporate culture where you can be yourself. We value diversity highly and are certain that we work better because of our differences; we best serve our clients by bringing together diverse skills, experiences, and backgrounds.Kekst CNC is part of Publicis Groupe, the world's second-largest communications group.We leverage the benefits of being a part of Publicis, especially their AI capabilities.
• A great place to learn: Our offering includes substantial training modules, an office exchange programme and a hybrid home office model. In support of our exciting development opportunities, we offer substantial training opportunities, and you will be assigned a Professional Development Advisor when you join.
• A range of benefits: We offer a competitive salary, bonus scheme, a generous finder’s fee, the opportunity for short-term transfer between offices (90days), private health insurance, employee assistance program, flexible public holiday policy (so you can celebrate the days which are special to you without having to comprise your own holiday allowance), volunteering hours, and much more!
• A truly global perspective: This is a global role with the ability to be based in either London, Dubai or Germany.Regardless of location, you’ll join an international team and support with cross-border projects, interacting with clients and colleagues all over the globe.

Kekst CNC is an Equal Opportunity Employer. All qualified applicants will receive considerations for employment without regard to race, colour, age, religion / belief, sex, sexual orientation, gender identity / expression, national origin, disability, marriage and civil partnership status, pregnancy and parental status, or any other characteristic protected under EU, state or local law, where applicable.