Office Manager

Xpate; Greater London; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Apple equipment provided

Three extra paid days off per quarter

Birthday off

Private health insurance

Team events and socials

Modern Chelsea office with canteen and

drinks and snacks

Job summary

xpate is seeking an Office Manager to bring our Chelsea office to life. This fully on-site role, five days a week, places you at the heart of shaping a welcoming, productive workplace in London.

You’ll coordinate events, manage calendars and travel, and maintain smooth daily operations while keeping the space organized and well stocked. Apple equipment is standard and the role offers private health insurance, quarterly extra days off, and a birthday day off.

Qualifications

• Strong English skills; other languages are a welcome bonus.
• At least one year of relevant experience.
• Experience in a startup or fast-moving environment.
• Organised, proactive and able to juggle different priorities.
• Friendly, approachable and a clear communicator.
• Enjoy bringing people together and creating an atmosphere others want to be part of.
• You spot issues and make them happen without waiting to be told.

Responsibilities

• Build the culture and day-to-day rhythm of our new office.
• Create a warm, welcoming experience for employees, candidates, partners and guests.
• Bring people together through office events, team activities, celebrations and spontaneous moments of fun.
• Keep the office running smoothly, including repairs, maintenance, utilities and relationships with contractors and service providers.
• Make sure the space is always organised, well stocked and ready for the day.
• Look after guests and the team, including preparing drinks and helping everyone feel comfortable.
• Bring energy, personality, humour and fresh ideas into office life.
• Support meeting schedules, calendars and travel arrangements.
• Spotting issues before they become problems—and resolving them quickly and professionally.
• Listening to the team and continuously finding ways to improve the workplace.

Skills

Strong English skills

Organised

Proactive

Communication

Multitasking

Job description

At xpate, we're building the future of global payments. We move fast, challenge the status quo, and believe great businesses are built by great people. But meaningful work requires more than great technology-it requires a workplace where people feel welcome, connected and excited to show up. That's where you come in. We're looking for an Office Manager to bring our new Chelsea office to life. You'll be at the heart of the workplace-shaping its atmosphere, building its culture and turning it into a space that feels unmistakably xpate. Your main mission will be to create an office where people can do their best work and genuinely enjoy working together. You'll have the ownership to make it happen by:

• Building the culture and day-to-day rhythm of our new office.
• Creating a warm, welcoming experience for employees, candidates, partners and guests.
• Bringing people together through office events, team activities, celebrations and spontaneous moments of fun.
• Keeping the office running smoothly, including repairs, maintenance, utilities and relationships with contractors and service providers.
• Making sure the space is always organised, well stocked and ready for the day.
• Looking after guests and the team, including preparing drinks and helping everyone feel comfortable.
• Bringing energy, personality, humour and fresh ideas into office life.
• Supporting meeting schedules, calendars and travel arrangements.
• Spotting issues before they become problems-and resolving them quickly and professionally.
• Listening to the team and continuously finding ways to improve the workplace.

You have strong English skills, other languages are a welcome bonus. You have at least one year of relevant experience, ideally in a startup or fast-moving environment. You're organised, proactive and confident juggling different priorities. You notice the details and take pride in getting things right. You're friendly, approachable and a clear communicator. You enjoy bringing people together and creating an atmosphere others want to be part of. You don't wait to be told what needs improving-you spot it and make it happen.

A fully on-site role, five days a week, because building a strong office culture happens in person. A fast-moving environment where your ideas can quickly become reality. Apple equipment as standard. Three additional paid days off per quarter for personal time or sick leave. Your birthday off-or another day of your choice during your birthday month. Private health insurance. Team events, socials and genuinely great people to work with. A modern, fully equipped office in Chelsea, London, with an in-house canteen, chill-out area, drinks and snacks.

At xpate, we're building the future of global payments. We move fast, challenge the status quo and believe great businesses are built by great people.