Office Manager

Building Careers UK; England; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Permanent role

Competitive salary package

Career development opportunities

Supportive, growing team

Job summary

Building Careers UK is seeking an experienced Office Manager to run the Warrington office, handling day-to-day operations, HR tasks and finance support while assisting Directors and project teams on national projects.

The role suits an organised administrator with construction/interiors exposure, proficient in MS Office and with a can-do, proactive approach to coordination and supplier management.

Qualifications

• Proven experience as Office Manager/Administrator or similar role.
• Experience in construction/fit-out/interiors is advantageous.
• Highly organised with strong attention to detail.
• Proficient in MS Office, especially Outlook, Word and Excel.
• Sage or Xero accounting experience is beneficial.

Responsibilities

• Run the day-to-day operations of the Warrington office.
• Be first point of contact for clients, staff and suppliers.
• Support Directors, project teams and commercial team.
• Coordinate HR admin, recruitment and timesheets for payroll.
• Assist with invoices, supplier records and document control.

Skills

Office management

Administration

HR administration

Finance support

Project coordination

Communication skills

Microsoft Office

Sage

Xero

Driving licence

Tools

Microsoft Office Suite

Sage

Xero

Job description

Office Manager - Commercial Fit Out & Refurbishment

Location: Warrington, Cheshire

Salary/Package: £28,000 - £38,000 + Package

Job Type: Permanent

About the Company

Our client is a family-run commercial interiors and refurbishment contractor delivering high-quality fit-out projects for clients across the UK.

Operating nationwide from offices in Warrington, Manchester and London, the business delivers Cat A and Cat B office fit-outs, industrial refurbishments, leisure and retail fit-outs, financial workspaces and laboratory fit-outs. It also offers design and build, furniture and office relocation services.

Their clients include banks, investment managers, property consultants, national contractors, leisure operators and industrial occupiers. Recent projects include office headquarters, bank branch fit-outs, leisure venues and large-scale refurbishments.

Known for delivering high-quality workspaces that reflect each client's brand and culture, at the right price, the business continues to grow its national client base.

As a result, they are looking to appoint an Office Manager to run the day-to-day operation of their Warrington office.

The Role

This is an excellent opportunity for an organised and proactive Office Manager to take ownership of the smooth running of a busy fit-out contractor's office.

The successful candidate will manage day-to-day office operations and administration and support the Directors, project teams and commercial team. You will make sure the business runs efficiently behind the scenes while projects are delivered across the country.

This is a varied role covering office management, HR and staff administration, project and site administration, finance support, health and safety records and supplier management. You will be the first point of contact for clients, staff and visitors.

The role would suit an experienced Office Manager, Office Administrator or Operations Coordinator, ideally from a construction, fit-out or interiors background, who enjoys being at the centre of a growing business.

Key Responsibilities

Office Management & Administration

• Managing the day-to-day running of the Warrington office.
• Acting as the first point of contact for clients, suppliers, staff and visitors.
• Managing phone calls, emails, diaries and correspondence for the Directors.
• Organising meetings, client visits, travel and accommodation.
• Ordering office supplies and managing office facilities, equipment and IT suppliers.
• Keeping filing systems, company records and document control organised and up to date.
• Improving office systems, processes and procedures.

HR & Staff Administration

• Supporting recruitment and onboarding of new starters.
• Maintaining staff records, holiday trackers, absence records and training matrices.
• Helping prepare employment contracts, letters and HR documentation.
• Collecting and checking timesheets for payroll.
• Coordinating staff training, CSCS cards and certification renewals.

Project, Site & Commercial Support

• Supporting project managers with project setup, documentation and site administration.
• Preparing and issuing RAMS, health and safety documents and O&M manuals.
• Keeping subcontractor and supplier records, insurances and accreditations up to date.
• Raising purchase orders and tracking deliveries and material orders.
• Supporting the commercial team with invoices, applications for payment and supplier accounts.
• Keeping accreditation and pre-qualification records (CHAS, SafeContractor, Constructionline and similar) up to date.

Finance Support

• Processing purchase invoices and matching them to purchase orders.
• Raising sales invoices and supporting credit control.
• Maintaining company expenses, fleet and fuel card records.
• Liaising with the external accountant as needed.

About You

• Proven experience as an Office Manager, Office Administrator or in a similar role.
• Experience in construction, fit-out, interiors or a related industry would be highly advantageous.
• Highly organised, with excellent attention to detail and the ability to manage several tasks at once.
• Confident using Microsoft Office, particularly Outlook, Word and Excel.
• Experience with accounting software such as Sage or Xero would be beneficial.
• Some knowledge of HR administration, health and safety documentation or accreditations would be an advantage.
• Excellent communication skills and a professional, friendly manner.
• Proactive, reliable and able to work on your own initiative.
• Full UK driving licence would be beneficial.

What's on Offer

• Salary of £28,000 - £38,000, depending on experience.
• Additional package.
• Permanent opportunity with an established, family-run commercial fit-out contractor.
• A varied role at the heart of a growing business.
• Work alongside the Directors and project teams on high-profile projects across the UK.
• A friendly, supportive working environment.
• Long-term career development as the business grows.

Building Careers UK is an equal opportunities employer. We welcome applications from all suitably qualified candidates.

Please Note: Due to the high volume of applicants, only those shortlisted will be contacted.