Office Manager

Alvarez & Marsal Deutschland GmbH; East Midlands; On-site; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Manager to oversee daily administrative operations. This role involves ensuring efficient office management, vendor coordination, and compliance with policies. The ideal candidate will bring 8-12 years of experience in administration or facilities management, showcasing strong organizational and leadership skills. You'll be responsible for maintaining a safe and efficient working environment while managing budgets and supporting company events. Join a dynamic team where your contributions will drive operational excellence and enhance workplace efficiency.

Qualifications

• 8-12 years of experience in administration or facilities management.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage daily administrative operations and office maintenance.
• Coordinate with external vendors and service providers.
• Lead and mentor a small team of administrative staff.

Skills

Organizational Skills

Time Management

Vendor Management

Communication Skills

Budgeting

Education

Bachelor's Degree in Business Administration

MBA

Tools

MS Office Suite

Job description

Description

Who are we looking for?

We are seeking a detail-oriented and proactive Office Manager to oversee and manage the day-to-day administrative operations of the organization for Bangalore office. The ideal candidate will ensure efficient office operations, vendor management, facility maintenance, compliance with administrative policies, and coordination among departments.

Key Responsibilities:
•Manage and supervise daily administrative operations, including office maintenance, supplies, and logistics.
•Oversee facility management and ensure a safe, clean, and efficient working environment.
•Coordinate with external vendors and service providers, including housekeeping, security, travel, and catering services.
•Monitor and manage budgets related to administrative expenses.
•Maintain records of administrative activities, contracts, and other essential documentation.
•Ensure compliance with internal policies and regulatory requirements.
•Support in organizing company events, meetings, and conferences.
•Handle travel arrangements and accommodations for employees and guests.
•Coordinate with HR and IT teams for new joiner support (desk setup, ID cards, etc.).
•Lead and mentor a small team of administrative staff, ensuring high performance and accountability.
•Manage employee transportation services, including cab operations and vendor coordination.
•Oversee facility support functions such as security, housekeeping, pantry/cafeteria services, and asset management.
•Ensure timely repair and maintenance of infrastructure and office equipment.
•Implement and monitor PPM (Preventive Planned Maintenance) schedules for critical systems such as UPS, LT panels, server room air conditioning, and other HVAC systems.
•Maintain operational efficiency and safety compliance across all support services.
•Handle vendor management, contract negotiations, and service level adherence.
•Respond promptly to facility-related issues and ensure minimal disruption to business operations.

Requirements:
•Bachelor’s degree in business administration or a related field; MBA preferred.
•8 - 12 years of experience in administration or facilities management, with at least 2 years in a managerial role.
•Strong organizational and time management skills.
•Excellent written and verbal communication abilities.
•Proficient in MS Office Suite (Excel, Word, PowerPoint).
•Ability to multitask and prioritize effectively in a fast-paced environment.
•Experience in vendor management and budgeting is a plus.

Preferred Attributes:
•Strong leadership and interpersonal skills.
•High level of professionalism and discretion.
•Problem-solving attitude with attention to detail.