Office Manager

Aspire Consulting Engineers LLP; City Of London; On-site; GBP 28,000 - 42,000; Full time

Job summary

Aspire Consulting Engineers LLP in London is seeking an organised Office Manager and Xero Bookkeeper to support our growing structural engineering practice. The role combines bookkeeping, office management and project administration to keep our operations running smoothly.

You will manage invoices, expenses and financial records in Xero, maintain filing and project documentation, and provide proactive administrative support to engineers and project teams.

Qualifications

• At least one year of practical bookkeeping experience or a relevant qualification.
• Strong Microsoft Office (Excel) and Google Workspace skills.
• Excellent attention to detail, organisation and time management.
• Experience with accounting software; Xero knowledge desirable.
• Strong written and verbal communication; proactive and reliable.

Responsibilities

• Oversee daily office operations, supplies, equipment and administration.
• Maintain filing systems and manage project documentation.
• Provide administrative support to Engineers and project teams.
• Coordinate meetings, company events and team activities.
• Manage day-to-day bookkeeping using Xero, including invoices, expenses, receipts and financial records.
• Monitor accounts payable/receivable and assist with bank reconciliations and month-end processes.
• Support preparation of basic financial reports and liaise with external Accountants as required.

Skills

Bookkeeping

Organisational skills

Time management

Communication skills

Proactive attitude

Education

Bookkeeping qualification or related certification

Tools

Xero

Excel

Google Workspace

Job description

Office Manager

We are a growing structural engineering practice in Southwest London, delivering high-quality solutions for a diverse range of clients.

We are seeking an organised, proactive and detail-oriented Office Manager and Xero Bookkeeper to support our growing team. This varied, hands‑on role combines bookkeeping, office management and project administration, playing a key part in the smooth running of our practice.

Key Responsibilities

• Oversee daily office operations, supplies, equipment and general administration.
• Maintain organised filing systems and manage project documentation.
• Provide administrative support to Engineers and project teams.
• Assist with coordinating meetings, company events and team activities.
• Manage day-to-day bookkeeping using Xero, including invoices, expenses, receipts and financial records.
• Monitor accounts payable and receivable and assist with bank reconciliations and month-end processes.
• Support the preparation of basic financial reports and liaise with external Accountants as required.

Experience and Skills

• Minimum one year of practical bookkeeping experience, or a relevant qualification supported by hands-on experience.
• Proficiency in Microsoft Office, particularly Excel, and Google Workspace.
• Excellent attention to detail, organisation and time management.
• Experience with accounting software; Xero knowledge highly desirable.
• Strong written and verbal communication skills.
• A proactive, reliable and professional approach.

Desirable

• An interest in construction or engineering, with experience in project administration or a consultancy environment.

The Ideal Candidate

You will be a dependable, self-motivated team player who enjoys working with numbers, keeping things organised and taking ownership of responsibilities. This is an excellent opportunity to contribute to a growing engineering practice while developing your bookkeeping and office management skills.