Office Manager

NES Fircroft; City of Edinburgh; Hybrid; GBP 46,000 - 65,000; Full time

Benefits offered by this job

Hybrid working arrangement

Competitive day rate

Job summary

NES Fircroft is recruiting an experienced Office Manager for a major renewable energy development project based in Edinburgh. This contract role (hybrid working) supports the Project Director and leadership team, ensuring smooth operation of the project office while delivering high-level executive and administrative support through December 2026 start and through February 2028 contract end.

Outside IR35 engagement can apply.

Qualifications

• Previous experience as an Office Manager, Executive Assistant, Personal Assistant, Business Support Manager or similar.
• Experience supporting senior leaders or project teams in a fast-paced environment.
• Strong organisational and stakeholder management skills.
• Ability to manage multiple priorities and work independently.
• Excellent communication and relationship-building abilities.

Responsibilities

• Manage the day-to-day running of the project office
• Provide executive support to senior leadership and project management teams
• Coordinate meetings, workshops and stakeholder events
• Manage diaries, travel arrangements and meeting logistics
• Liaise with building management, landlords and external service providers
• Coordinate onboarding and offboarding activities
• Support office budgets, purchase orders and invoice administration
• Oversee office facilities, equipment and health & safety requirements
• Maintain office documentation, records and project administration processes
• Foster a professional, organised and collaborative working environment

Skills

Organisational skills

Stakeholder management

Executive support

Diary management

Travel coordination

Communication skills

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

A fantastic opportunity has arisen for an experienced Office Manager to join a major renewable energy development project based in Edinburgh. Edinburgh (Hybrid Working). Outside IR35. December 2026 Start | Contract until February 2028. This role will support the Project Director and wider leadership team, ensuring the smooth operation of a busy project office while providing high-level executive and administrative support across the project.

Responsibilities

• Manage the day-to-day running of the project office
• Provide executive support to senior leadership and project management teams
• Coordinate meetings, workshops and stakeholder events
• Manage diaries, travel arrangements and meeting logistics
• Liaise with building management, landlords and external service providers
• Coordinate onboarding and offboarding activities
• Support office budgets, purchase orders and invoice administration
• Oversee office facilities, equipment and health & safety requirements
• Maintain office documentation, records and project administration processes
• Foster a professional, organised and collaborative working environment

Requirements

• Previous experience as an Office Manager, Executive Assistant, Personal Assistant, Business Support Manager or similar
• Experience supporting senior leaders or project teams in a fast-paced environment
• Strong organisational and stakeholder management skills
• Ability to manage multiple priorities and work independently
• Excellent communication and relationship-building abilities
• Proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Previous experience within renewables, preferably wind.

What's On Offer

• Long-term contract opportunity through to February 2028
• Outside IR35 engagement
• Competitive day rate
• Hybrid working arrangement
• Opportunity to play a key role on a high-profile renewable energy project