Office Manager

JR United Kingdom; Brighton; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading provider of infrastructure services seeks an Office Manager to oversee administrative duties and facilities management at their Warrington office. This role ensures efficient office operation while complying with health and safety regulations. The ideal candidate will have proven experience and strong organizational skills for effective collaboration in a dynamic environment.

Benefits

Competitive salary and benefits package

Opportunities for career growth

Dynamic work environment focusing on innovation

Qualifications

• Experience in an Office Manager or similar role preferred.
• Strong organizational, time management, and communication skills required.
• Proficiency in Microsoft Office Suite.
• Knowledge of facilities management principles preferred.

Responsibilities

• Provide administrative support and manage facilities for the Warrington office.
• Oversee compliance with health and safety regulations.
• Assist finance team with administrative tasks.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office

Education

Previous experience in an Office Manager role or similar

Job description

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We are the leading provider of infrastructure services.

At Altrad, we transform our nation’s critical infrastructure to operate safely and sustainably.

With over 11,000 talented people, we provide the full spectrum of critical engineering and construction services for industries both onshore and offshore.

Join a Leading Organisation in the Nuclear Industry

Job Summary: As the Office Manager, you will be responsible for providing a wide range of administrative duties and office support to ensure the efficient functioning of the Warrington office. Your role will involve coordinating facilities management activities, health and safety compliance management and providing assistance to the finance team as needed.

Key Responsibilities:

• Provide administrative support to the Warrington office, including producing correspondence, reports, and other documents as required.
• Manage facilities management activities, including collating and maintaining accurate records and files, ensuring compliance with policies and regulations.
• Receive and distribute incoming post, ensuring timely and accurate delivery.
• Input data into spreadsheets and other systems to maintain accurate records and facilitate data management processes.
• Assist with reception administration duties, including answering phones, greeting visitors, and managing inquiries.
• Facilitate meetings by scheduling appointments, booking meeting rooms, and preparing necessary materials.
• Ensure all new starters are provided with the correct ICT equipment, complete Display Screen Equipment (DSE) assessments, and receive relevant information related to facilities.
• Create requisitions for office supplies and services, liaising with suppliers as needed.
• Liaise with clients regarding facilities management services, including cleaning, stationery supplies, maintenance, etc.
• Assist with financial administration tasks, including processing expenses and supporting the finance team with ad-hoc tasks as required.

Facilities Management:

• Oversee fire alarm, building alarm, and emergency lights systems, ensuring compliance with health and safety regulations.
• Maintain records and policies related to health and safety, water maintenance, PAT testing, and ground maintenance.
• Manage window cleaning, recycling, and waste disposal activities to ensure a clean and safe working environment.

Requirements:

• Previous experience in an Office Manager role or similar field preferred.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite and other office software applications.
• Knowledge of facilities management principles and practices preferred.
• Attention to detail and accuracy in record-keeping and data management.
• Ability to work independently and collaboratively within a team environment.

Why Join Us?

• Work on high-impact projects within a leading organisation at the forefront of the nuclear industry.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment with a focus on innovation and excellence.