Office Manager

Aspire People Limited; Bramhall; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Term time working hours

Friendly, close-knit team

Dedicated consultant

Job summary

Aspire People Limited is seeking an experienced School Office Manager for a Primary School in Bramhall, Stockport. You will coordinate financial administration, budgets and secretarial duties, working with the Headteacher and Administrative Assistant to support a busy school office.

The role requires NVQ Level 3 Administration or equivalent, DBS Update Service, and experience with SIMS/FMS. You will oversee staff such as lunch-time supervisors and ensure compliance with safeguarding guidance.

Qualifications

• Experience in a school office environment, including school finance
• Enhanced DBS certificate on the Update Service is a legal requirement
• Experience with SIMS, FMS, Word and Excel
• Knowledge of school administration processes and budgets

Responsibilities

• Coordinate and monitor school financial administration and budgeting under supervision of Headteacher
• Organise and supervise part time staff such as lunch time supervisors
• Maintain central records, DBS checks, and compliance with Keeping Children Safe in Education
• Process orders, invoices, and banking using SIMS/FMS and other school systems
• Prepare confidential reports, letters and minutes for leadership
• Liaise with departments, contractors and external bodies

Skills

Administrative experience

Attention to detail

Excellent communication

Team coordination

Education

NVQ Level 3 Administration/Finance

Tools

SIMS

FMS

Arbor

IRIS

MS Word

MS Excel

Job description

Office Manager

For a Primary School in Stockport, Greater Manchester. Join a caring and committed team shaping the future of Primary Education. Aspire People is currently recruiting an experienced School Office Manager to work at a Primary School in Bramhall, Stockport. This is an exciting opportunity for an experienced office manager to join a friendly and enthusiastic team at a very exciting time.

About the Role

You will be responsible for co-ordinating and controlling (under supervision of the Headteacher), the financial administration and monitoring of the school budget. You will need strong administrative experience to perform secretarial duties within the school and to work alongside the Administrative Assistant. You will be responsible for the organisation of part time staffing such as lunch time supervisors, with the support of senior leadership.

Responsibilities

• Managing the central record, ensure that DBS clearances are up to date and logged appropriately along with all pre-employment checks so that the SCR is fully compliant with the current guidance in Keeping Children Safe in Education.
• Work alongside the school administrative staff to assist them in the fulfilment of their responsibilities
• Maintain budgetary records to include managing school funds
• Generate orders, receiving goods, checking and processing invoices (using SIMS systems)
• Control and collection, banking and disbursement of all official monies within the school in accordance with financial regulations
• Compile and edit pupil records
• Input and monitor confidential staffing information
• Collate statistical and budgetary information and complete statutory and council returns
• Oversee receipt of pay slips from couriers and distribution
• Preparation of confidential reports, letters and minutes for the Headteacher
• Preparation of meeting documents for SLT, Chair and Chair of Governors
• Liaise with other departments and outside entities; site management, contractors, council

About you

• NVQ Level 3 Administration/ Finance (or equivalent)
• Knowledge of Arbor and IRIS is beneficial but not necessary
• You must have experience in a school office environment, including school finance
• Experience of systems such as SIMS, FMS, Word and Excel
• Experience of clerical duties; email, good telephone manner
• Excellent attendance record
• Enhanced DBS certificate on the Update Service (legal requirement)

Why Work With Us

• Term time working hours
• The support of a friendly and close-knit team
• A dedicated consultant working with you

Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.