Office Manager

Chalkline, Inc.; Borehamwood; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Chalkline, Inc. is seeking an experienced Office Manager to support a fast-paced, changing environment from our Borehamwood head office.

You will be an integral part of the senior management team, coordinating meetings, managing escalations, and delivering administrative support for smooth daily operations. The role requires 5+ years of experience, impeccable discretion, and a proactive, problem-solving approach.

Qualifications

• 5+ years of office/administrative experience.
• Discretion and confidentiality are essential.
• Proactive, problem-solving mindset and can multi-task.
• Proficient in Microsoft Office; strong Excel skills are a bonus.
• Experience supporting senior management and HR onboarding is preferred.

Responsibilities

• Lead stand-ups and manage meeting schedules; take notes and track follow-ups.
• Serve as senior point of contact for day-to-day issues across teams.
• Provide admin/secretarial support to directors; manage escalations queue and calendar.
• Assist with recruitment and onboarding of new employees; HR liaison.
• Coordinate internal projects; keep timelines on track with stakeholders.

Skills

Organisational skills

Discretion & confidentiality

Proactive problem solving

Multi-tasking

Microsoft Office

Excel

Business acumen

Tools

Microsoft Office

Excel

Job description

We are seeking an experienced and proactive Office Manager to support our fast paced and changing environment. This role is to be an integral part of the senior management team, facilitating departmental operations, managing escalations, coordinating meetings, and providing administrative support to ensure smooth day-to-day operations. This is a full-time office-based role based in our Head Office in Borehamwood (North London).

• Stand-up & Meeting Management
  Run regular stand-ups, ensure briefing items and prepared accordingly
  Schedule relevant people for stand-ups
  Ensure any preparation is identified & completed ahead of meeting
  If required, attend meeting to take notes, identify follow-up actions and ensure they are completed
• Responsible senior point of contact for day-to-day issues
  Assist with general office matters
  Know where the senior people are and who is designated "Lifeguard" for each team
  For technical issues, take responsibility to see things through and ensure the right people are bought in & things are communicated clearly.
  For cross-team issues (eg technical issue where billing team required), help connect teams or answer queries where possible
• Office & HR
  Assist with recruitment and onboarding of new employees
  Point of contact for HR matters
  Company socials & team building activities
  Attend reviews & help create training development plans
• Admin/Secretarial Support for Directors
  Manage the Escalations queue and handling the Escalation lifecycle - from triage to resolution
  Inbox and Calendar Management
• Internal Project Management
  Keeping timelines & deliverables on track and holding stakeholders accountable
  R&D - working with Project Manager to help manage tasks assigned and keep things moving

Requirements

Ideal applicants will be able to demonstrate excellent organisational skills:

• 5+ years of experience
• Discretion & confidentiality are a must
• Be proactive and a problem solver
• Be able to work quickly and multi-task where required
• Be fully proficient in Microsoft Office, strong Excel skills would be a bonus
• Be interested in technology and learning the business functions
• Experience working in a fast-paced business
• Experience in Project Management would be beneficial

The role is based in our Head Office in Borehamwood (North London).