Office & Finance/Procurement Administrative Assistant

Oasis Community Learning; Birmingham; Hybrid; GBP 18,000 - 21,000; Part time

Benefits offered by this job

Flexible hybrid working arrangements

Local Government Pension Scheme

Opportunities to develop skills and经验

Supportive and collaborative work env

Contribute to education and community

Job summary

Oasis Community Learning is seeking an Office, Finance & Procurement Administrative Assistant to provide essential admin support across the National Finance and Procurement teams. Reporting to the EA to the CFO, you will manage calendars, invoices, procurement tasks and document systems in a fast-paced environment.

The role requires GCSEs in English and Maths, excellent organisational and communication skills, and a confidential, professional approach.

Qualifications

• GCSEs in English and Maths required or equivalent.
• Strong administrative and organisational skills with high accuracy.
• Confidential handling of sensitive information and professional approach.

Responsibilities

• Coordinate diaries, meetings and events for finance/procurement teams.
• Maintain finance calendars and records.
• Support procurement and supplier administration.
• Manage office operations and facilities arrangements.
• Raise purchase orders and process invoices.
• Maintain SharePoint sites and document management systems.
• Assist with travel and accommodation bookings.
• Monitor shared inboxes and ensure actions are completed.
• Provide admin support to senior finance leaders and colleagues.

Skills

Excellent administrative skills

Organisation & prioritisation

Communication skills

Detail-oriented

Confidentiality

Education

GCSEs in English and Maths

Tools

Microsoft Office

SharePoint

Job description

Join Our National Finance & Procurement Team

Are you a highly organised administrator who enjoys managing multiple priorities, supporting senior leaders and ensuring things run smoothly behind the scenes?

We are looking for an enthusiastic and detail focused Office, Finance & Procurement Administrative Assistant to provide administrative and office support across our National Finance and Procurement teams. This is a fantastic opportunity for someone with strong organisational skills who enjoys working in a fast-paced environment where no two days are the same.

About the Role

Reporting to the EA to the CFO and Financial Controller, you'll play a key role in supporting finance and procurement operations through a variety of administrative responsibilities, including:

• Coordinating diaries, meetings and events
• Maintaining finance calendars and records
• Supporting procurement and supplier administration
• Managing office operations and facilities arrangements
• Raising purchase orders and processing invoices
• Maintaining SharePoint sites and document management systems
• Supporting travel and accommodation bookings
• Monitoring shared inboxes and ensuring actions are followed through
• Providing administrative support to senior finance leaders and wider colleagues

You'll work closely with colleagues across the organisation, helping to ensure efficient and effective delivery of key finance and procurement services.

What We're Looking For

Applicants must hold GCSEs (or equivalent) in English and Maths.

We are seeking someone who can bring:

• Excellent administrative and organisational skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• The ability to prioritise a busy workload and meet deadlines
• Experience using Microsoft Office applications
• A professional and confidential approach to sensitive information
• Experience of SharePoint, record management, procurement administration or similar administrative environments (desirable)
• A positive, flexible and collaborative attitude

Working with us means becoming part of a team committed to delivering exceptional support services that enable our academies and communities to thrive.

Why Join Us?

• Flexible hybrid working arrangements
• Local Government Pension Scheme
• Opportunities to develop your skills and experience
• A supportive and collaborative working environment
• The chance to make a meaningful contribution to education and community outcomes

Closing date: 29th Oct 11.59pm

• Part Time | 25 Hours per Week | Term Time Only + 2 Weeks
• 6 Month Fixed-Term Contract
• Hybrid Working | National Midlands Office