Finance Administration Officer

Beacon; South Ockendon; On-site; GBP 12,000 - 18,000; Part time

Job summary

Beacon Academy is seeking an enthusiastic Finance Administration Officer to join the Academy office team. This part-time role offers a minimum of 20 hours per week over three days, including Friday, during term time and inset days, within school hours 8am to 4pm, with potential to move to full-time for the right candidate.

You will support day-to-day financial operations alongside the Finance Manager, including payroll, purchase orders, invoices, budget support, and routine administration, in a

Qualifications

• Strong financial or accounting background is required.
• Excellent organisation and attention to detail.
• Proficient with Excel and Microsoft Office.

Responsibilities

• Maintain all financial operations including payroll.
• Process purchase orders and invoices; chase payments.
• Support budget holders with financial processes.
• Administer petty cash and catering accounts.
• Provide admin support to the Finance Manager and wider team.
• Arrange maintenance and other premises admin tasks.
• Keep Gifts and Hospitality Register up to date.
• Cover for Finance Manager as required.

Skills

Financial background

Organised

Excel

Communication skills

Independent work

Confidentiality

Tools

Office suite

Job description

Workings Hours/Days: To be agreed with candidate, minimum of 20 hours per week over three days which will include a Friday, term time plus inset days; within school operating hours of 8am to 4pm. Part- time role with potential to increase hours to full-time hours for the right candidate at start date or in the future. We are seeking an enthusiastic, organised, and proactive Finance Administration Officer to join our Academy office team. This is an exciting opportunity for someone with a strong financial or accounting background who is keen to develop their skills and gain experience across a broad range of finance and administrative functions within a busy educational environment. Working closely with the Finance Manager, you will support the day-to-day financial operations of the Academy, whilst developing the skills and knowledge required to provide cover for all aspects of the Finance Manager's role when required.

Key Responsibilities Finance Support

• Support the Finance Manager in maintaining all the Academy's financial operations including payroll
• Raise, process, and monitor purchase orders and invoices.
• Chase outstanding invoices and payments.
• Support delegated budget holders with financial processes.
• Assist with the administration and reconciliation of petty cash.
• Support financial processes to ensure appropriate segregation of duties.
• Complete catering orders and maintain catering account records.
• Deputise for the Finance Manager as required.

Administration Support

• Order supplies and equipment for the Academy.
• Support the administration of Academy lettings.
• Assist with premises administration, including arranging maintenance callouts, repairs, and insurance renewals.
• Maintain the Academy's Gifts and Hospitality Register.
• Provide general administrative support to the Finance Manager and wider office team.
• Undertake a variety of day-to-day administrative tasks to support the smooth running of the Academy.

The Board of Trustees are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share the commitment. Appointments will be subject to the receipt of satisfactory references and an enhanced DBS with a barred list check, including an online search, and where necessary, an overseas check (Certificate of Good Conduct). This post is being recruited under the Safer Recruiting framework, ensuring that the safety and wellbeing of pupils come first and is in accordance with KCSiE.

The successful candidate will

• Have a strong financial or accounting background.
• Be highly organised with excellent attention to detail.
• Be confident using financial systems and Microsoft Office applications including Excel.
• Have strong communication and interpersonal skills.
• Be able to prioritise workloads and work independently.
• Be keen to learn, develop, and take on additional responsibilities.
• Demonstrate a commitment to maintaining confidentiality and accuracy.
• Flexible working requests considered to help support a healthy work-life balance.
• Opportunities for career progression, with the potential to take on increased responsibilities as the role develops.
• A supportive and collaborative team environment where your contribution is valued.
• Access to Continuing Professional Development (CPD) and training opportunities to help you grow your skills and knowledge.
• An excellent school holiday pattern, including two weeks off during the October half-term break.
• The opportunity to make a meaningful contribution to the education and outcomes of young people.