Office & Culture Manager

Voy; Greater London; Presencial; GBP 32.000 - 45.000; Jornada completa

Descripción de la vacante

Voy in London is seeking an experienced Office Manager to join our People Team. You will oversee daily operations at the London HQ, coordinate facilities, welcome visitors and support executive leadership.

You will manage travel and calendar scheduling for the SLT, provide EA support to the CEO and CPO, and help plan inclusive events while ensuring health, safety and budget compliance across the office.

Formación

• Proven experience as an Office Manager or similar role.
• Strong organisational and communication skills.
• Ability to coordinate multiple priorities with minimal supervision.

Responsabilidades

• Oversee London HQ facilities, supplies and front-of-house operations.
• Coordinate room bookings, deliveries and visitor greetings.
• Book travel and manage SLT calendar and schedules.
• Provide executive assistant support to CEO and SLT.
• Plan and execute company events and inclusion initiatives.
• Ensure health, safety and compliance for the London site.
• Manage the office budget and cost control.

Descripción del empleo

The Opportunity

We are seeking an experienced and proactive Office Manager to join Voy. As an integral part of our People Team, the Office Manager will focus on maintaining and enhancing the efficiency and functionality of our office space, while also assisting with various administrative tasks and facilitating initiatives across Voy globally.

This role is crucial to ensuring smooth daily operations across the business. The ideal candidate will be highly organised, detail-oriented, and capable of handling a variety of tasks with minimal supervision. This role reports to the Head of People Partnering and People Operations, and you will also work closely with our CEO and CPO, providing executive assistant support to the wider Senior Leadership Team.

What you’ll do

London HQ Management

• Ensure a welcoming, clean and well-organised office environment by overseeing supplies, equipment maintenance and continuous improvement to enhance our workspace for all our team members
• Take full ownership of office-related tasks such as room bookings, greeting visitors, managing deliveries, and maintaining an efficient front of house

Travel & Diary Management

• Book and coordinate travel arrangements for employees and teams across the business
• Manage diary and calendar scheduling for the whole of the Senior Leadership Team (SLT), ensuring effective time management and prioritisation

Executive Assistance to SLT

• Provide proactive executive assistant support to the CEO and wider SLT from arranging business dinners to coordinating interviews and visitor schedules.

Event Coordination

• Take full ownership of planning and delivering social and Inclusion, Diversity, Equity and Accessibility (IDEA) events, including PRIDE month, Black History Month, International Women’s Day, Mental Health Awareness Week, monthly socials and holiday parties, fostering a positive and inclusive company culture

Health & Safety and Compliance

• Ensure the London HQ complies with all health and safety regulations, maintaining a safe and compliant work environment for all employees
• Work with the Head of Risk and Compliance to manage health & safety monitoring

Office Budget Management

• Manage the office budget, prioritising spending based on the company's business goals
• Monitor expenses related to office supplies, events, and maintenance to ensure financial efficiency

Internal Communication

• Create and manage internal communications related to office administration, employee engagement, and company-wide initiatives
• Act as the point of contact for all office-related enquiries from employees across the organisation