Office Coordinator / Receptionist

KMK Recruitment; England; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Supportive team environment

Dynamic workspace

Experience in top-tier talent agency

Job summary

A leading global talent agency in the West End of London is seeking an experienced Receptionist / Office Coordinator. This temporary role starts immediately and lasts until the end of January, ideal for someone who thrives in a fast-paced, creative environment. Responsibilities include managing office operations, welcoming guests, and facilitating communication. Come be part of a supportive team in an exciting workplace.

Qualifications

• Proven experience in Office Management within a fast-paced environment.
• Professional and discreet when dealing with clients or confidential information.
• Highly organised with the ability to manage multiple priorities.

Responsibilities

• First point of contact for incoming calls and handling enquiries.
• Welcome guests to the office and ensure meeting rooms are tidy.
• Oversee day-to-day office operations to maintain a professional environment.

Skills

Office Management experience

High level of service

Organizational skills

Professionalism

Job description

Receptionist / Office Coordinator – Temp (Immediate Start – End of Jan)

West End, London | Full-time, Office-based | Immediate start – End of Jan

KMK is super excited to be working with a world-renowned global talent agency based in the heart of the West End! Known for representing some of the biggest names in entertainment, this is a truly unique opportunity to join an incredibly vibrant, fast-paced, and creative environment.

They’re on the hunt for a super switched-on and experienced Receptionist / Office Coordinator to be the face of their London HQ. This is a temporary role starting immediately and running until the end of January – perfect for someone who loves being in the thick of it and thrives in a buzzy office setting.

What you’ll be doing

• The first point of contact for incoming calls, handling enquiries, directing to the appropriate person.
• Welcome guests to the office, ensuring meeting rooms are set up beforehand and are tidy afterwards.
• Oversee day-to-day office operations, ensuring a safe, professional, and well-organised environment.
• The first point of contact for all office-related issues and queries – create 'how to' sheets to enable self-service (e.g. boardroom tech, coffee machine).
• Ensure everything is set up in advance of the monthly company meeting.
• Manage daily post and deliveries and distribute to teams.
• Coordinating courier collections and special deliveries.
• Ensure resources are available to the team, regularly monitoring supplies.
• Maintaining inventory of office equipment.
• Coordinate health and safety compliance, including risk assessments/regular checks.
• Manage suppliers, contractors, and service providers, including resolving office issues or coordinating repairs.
• Manage facilities such as energy meters, security alarms, coffee machine, smart taps, printers, franking machine and waste disposal.
• Lead and support facilities projects as needed.
• Coordinate the payment of invoices.
• Plan and organise events and socials including monthly office social.

What we’re looking for

• Proven experience in Office Management within a fast-paced environment.
• Professional and discreet when dealing with clients or confidential information.
• Passionate about providing a high level of service and creating a well-run environment.
• Highly organised with the ability to manage multiple priorities, working independently.
• Available immediately and happy to work 5 days a week in the office.

Why you'll love it

• Work in a super cool and dynamic creative environment.
• Be part of a supportive, sociable, and passionate team.
• The perfect role if you’re between projects or looking to gain experience in a top-tier talent agency.