Office Coordinator

Allscreens Nationwide Ltd; Stanwell Moor; On-site; GBP 26,000 - 31,000; Full time

Job summary

Gi Group is seeking an Office Coordinator in Stanwell Moor to work closely with the Senior Management Team and across departments. You will ensure a professional, welcoming environment for clients and staff while supporting day-to-day operations.

You will coordinate daily work schedules, compile operational data for monthly HSQE reporting, and help improve administrative processes. 40 hours per week, £28,500 per annum.

Qualifications

• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organisational and time management skills are required.
• Experience with job management, scheduling, or maintenance management software is desirable.

Responsibilities

• Respond to general emails and postal correspondence with customers and suppliers; ensure files are accurate, accessible, and auditable.
• Manage and reconcile the company ordering system, including stock inventory and replenishment.
• Support the HSEQ & HR Managers with training administration, accident and incident reporting, return-to-work interviews, and filing.
• Support the Maintenance Manager with maintenance sheets to meet contractual obligations.
• Work with the GM to produce required contractual reports.
• Maintain strong customer relationships through accurate documentation and operational knowledge.

Skills

Microsoft Office

Excel

Word

Outlook

Communication skills

Time management

Education

English Language/Literature and Maths

Tools

Job management software

Scheduling software

Job description

Office Coordinator, you will work closely with all departments across the business, ensuring the company is represented in a

professional, efficient, and welcoming manner, both internally and externally. You will play a key role in supporting the

Senior Management Team with the smooth day-to-day running of the business and helping to achieve operational objectives.

Location: Stanwell Moor

Hours: Monday to Friday, 9:00am-5:00pm (40 hours per week)

Salary: £28,500 per annum

As the

first point of contact for clients, customers, contractors, and visitors, you will provide a warm, friendly, and professional welcome, creating a positive first impression of the company.

Working closely with the

Maintenance Department, you will be responsible for coordinating and preparing

daily work schedules, ensuring all worksheets are created and issued in advance of the next working day. You will prioritise tasks based on urgency, operational requirements, and customer needs, helping to maximise efficiency and service delivery.

In addition, you will compile, maintain, and analyse

operational data, producing accurate reports and performance information to support the monthly reporting requirements of the

HSQE Manager. You will ensure records are kept up to date and contribute to the continuous improvement of administrative processes across the business.

Key Duties of Office Coordinator:

• Responding to general emails and postal correspondence with customers and suppliers; ensuring files and archives are accurate, accessible, and auditable
• Managing and reconciling the company ordering system, including stock inventory and replenishment
• Supporting the HSEQ & HR Managers with training administration, accident and incident reporting, return-to-work interviews, and personal filing/correspondence
• Supporting the Maintenance Manager with maintenance sheets (production, completion/sign-off, recording and filing) to meet contractual obligations
• Working with the General Manager (GM) to produce required contractual reports
• Supporting strong customer relationships through accurate documentation and operational knowledge
• Keeping the GM informed of office-based functions, processes, concerns, and requirements at all times
• Taking the lead on office-based functions where required, ensuring outputs are delivered

on time,

in the correct format, and

to the required standard

Experience

• Similar or transferable experience in an office-based role or customer service environment (sector background not essential)
• Up-to-date, practical knowledge of

office management, including its application and impact

Qualifications & Education for desired Office Coordinator:

English Language/Literature and Maths

• Proficient in Microsoft Office, particularly

Excel, Word, and Outlook

• Experience using job management, scheduling, or maintenance management software (desirable)
• Good understanding of

data management and

report preparation

Preferred Skills

• Previous experience in an office coordination or administration role
• Experience scheduling work and coordinating operational teams
• Ability to prioritise a high-volume workload and work well under pressure
• Excellent organisational and time management skills
• Strong communication and interpersonal skills
• High accuracy and attention to detail
• Ability to maintain confidentiality and exercise discretion
• Confident producing reports and analysing data
• Customer-focused with a professional and approachable manner

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.