Office Coordinator

Nuaire; Caerphilly; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in HVAC solutions is seeking an Office Coordinator to manage administrative tasks and support the Senior Leadership Team. This role requires strong organisational skills and attention to detail. The successful candidate will collaborate with various stakeholders and help coordinate events, ensuring smooth office operations. The position is full-time, on-site in Caerphilly, and offers a supportive work environment with opportunities for development.

Benefits

25 days holiday

Pension contribution matched up to 8%

Life Assurance 3x base salary

Genuit sharesave scheme

Qualifications

• Experience in an administrative or reception-based role.
• Strong organisational skills with keen attention to detail.

Responsibilities

• Manage day-to-day office administrative tasks.
• Support the Senior Leadership Team with diary management.
• Organise Company events including briefings and charity events.

Skills

Organisational Skills

Attention to Detail

Confidentiality

Tech-savvy

Education

Administrative Experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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This range is provided by Nuaire. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Established in 1966, Nuaire is a UK based ventilation solutions provider designing and manufacturing products for the domestic, commercial, and industrial construction sectors. Our state-of-the-art facilities in Caerphilly operate with minimal impact on the environment, driven by ambitious targets to drive forward green manufacturing practices.

Our exceptional teams apply their first-class technical, customer service and manufacturing expertise to understand our customers’ needs and solve today’s ventilation challenges. Our loyal and highly skilled workforce are key to our success in delivering clean air, everywhere.

Now part of the Genuit Groups’ Climate Management Solutions (CMS) business unit, Nuaire has ambitious growth plans.

The Role

Reporting to the Head of HR, this person will be the go-to person for managing day-to-day office administrative tasks, supporting the Senior Leadership Team, coordinating various events, and supporting with generalist HR tasks. This is an exciting opportunity for a highly organised and detailed professional who enjoys working in a fast-paced environment, be proactive, use initiative, and can manage multiple priorities. You’ll collaborate with internal and external stakeholders and build strong relationships to contribute to the growth and success of the Company.

Working hours: Full Time Monday - Friday, 8am-4pm.

Working style: On-site.

Responsibilities

• Meet and greet all visitors and contractors and other employees of Genuit Group.
• Handle incoming communications, including calls and emails whilst ensuring prompt and effective responses.
• Provide support to the Managing Director and Senior Leadership Team with managing diaries, meeting preparation, reports and communications.
• Be the business go-to for meeting room management and office duties.
• Support the HR department with ensuring compliance with new starter and leaver processes, and general administration.
• Organise and be the owner of specific employee communications and organisation of Company briefings.
• Be the point of contact for Genuit Group employees and support with administrative tasks where required, particularly with the organisation of meetings and events.
• Manage and organise Company events including those around Christmas and Easter.
• Handle all events and work linked to our proud Long Service Awards.
• Organise and proactively support the business with Company-wide tasks including briefings and charity events.

The Person

What You Wil Bring To The Role

If you are ready to use your organisational skills, you will successfully work with several stakeholders collaboratively. The role will allow you to use your initiative, be proactive and work independently across the business and wider Group to be curious, forward-looking, work together and find a better way.

Knowledge & Experience Requirements (don’t worry if you haven’t got all of these; we like to develop and upskill our employees):

• Tech-savvy with proficiency in Microsoft software (Word, Excel, PowerPoint, Outlook)
• Previous experience in an administrative or reception-based role
• Strong organisational skills with keen attention to detail and accuracy
• High levels of confidentiality and integrity

We foster a work environment that is inclusive and respectful of all our unique and wonderful differences.

The Benefits

• 25 days holiday
• Pension contribution matched up to 8%
• Life Assurance 3x base salary
• Genuit sharesave scheme

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  HVAC and Refrigeration Equipment Manufacturing

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