Office Coordinator

Landuse; Bristol; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company is seeking an Office Coordinator to support the smooth running of their Bristol office. This role involves a variety of tasks including managing office supplies, reception duties, and ensuring a welcoming environment for staff and visitors. The ideal candidate will have strong organizational and communication skills, with a proactive approach to building relationships. Flexible working options are available, making this a great opportunity to join a dynamic team committed to environmental planning and management.

Qualifications

• Experience in admin, secretarial, reception or facilities role.
• Strong working knowledge of MS Office applications.
• Ability to manage multiple demands and tight deadlines.

Responsibilities

• Ensure the office is safe and welcoming.
• Manage office supplies and maintenance schedules.
• Assist with travel arrangements and meeting room management.

Skills

Organizational skills

Communication

Relationship building

Numeracy skills

Tools

MS Word

Excel

Outlook

MS Teams

Adobe

SharePoint

Job description

This is a rich and varied role offering the chance to be involved in all aspects of the smooth running of our office in the centre of Bristol. The Office Coordinator will work closely with the Office & Support Manager as well as other members of the admin team to provide a great working environment and support for our award-winning environmental, planning, ecology and landscape project teams.

Day to day, you will have a stimulating mix of tasks such as:

• Ensuring the office is safe and welcoming
• General office tasks such as managing stationery and kitchen supplies and ensuring the maintenance schedule is actioned
• Light reception duties including phone calls, booking couriers and mail (post and shared mailboxes)
• Welcoming visitors, arranging refreshments, and assisting with inductions of new colleagues to LUC
• Desk booking and meeting room management along with coordinating our equipment booking system
• Making travel and accommodation reservations
• Booking training courses and maintaining the training records along with the equipment and PPE logs
• Proactively coming up with initiatives to help us provide a happy and productive working environment

Experience or an interest in health and safety matters would be desirable although full training will be given to those willing to learn.

The role will provide you with scope to grow and to build on previous facilities, administration or reception experience, and in time, become the go-to person for all matters related to office facilities, meetings, events and travel. This is an office-based position supporting our project teams who work from the office / home and out on site. As such, you will play a crucial role in ensuring that the office runs smoothly, and all staff are kept up to date with relevant day to day matters enabling them to carry out their roles effectively.

The role includes the opportunity to share and participate actively in the management and ownership of the business through the Employee Ownership Trust, which places full ownership of the company with the employees.

A full-time role is based on 37.5 hours per week (Monday to Friday). However, LUC has a strong track record in flexible working, and we have been recognised for our flexible working culture, so we are happy to discuss a range of flexible working options for this role including part time hours (minimum 30 hours per week) if desired.

This is a great time to be joining LUC. Since its creation nearly 60 years ago, LUC has been driven by the belief that planning has a critical role to play in shaping the world around us for the better. This work has never been more critical or urgent.

Experience and qualifications

We are looking for an individual who can prioritise tasks, manage multiple demands and work to tight deadlines. The right person will meet these challenges with a helpful and positive attitude. This role also requires confident relationship building and communication at all levels within the organisation, as well as external contacts.

• Experience within an admin, secretarial, reception or facilities role Strong working knowledge of MS Word, Excel, and Outlook
• Highly proficient level of numeracy skills, written and spoken English
• Must be able to strategically organise and plan your workload
• Personable and approachable, with strong people skills and a proactive approach to building relationships (internal and external stakeholders
• Ability to stay calm under pressure
• Experience of using MS Teams, Adobe, SharePoint Intranet and document management systems would be desirable, but full training on these can be provided
• An interest in the environment or experience of working in our sector would be advantageous

Candidates must be eligible to live and work in the UK.

Please apply by uploading your CV and covering letter via the above link

LUC is committed to equality, diversity and inclusion and we actively encourage applications from under-represented groups. We value the differences, needs and contributions a diverse workforce represents, and we strive to embed equality, diversity and inclusion in all our people related activities.