Office Co-Ordinator

Omnes Healthcare Limited; Manchester; In loco; GBP 40.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

25 days holiday

Birthday day off

NHS discount

Employee Assistance Programme

Life insurance

Healthcare cash plan

Salary sacrifice schemes

Enhanced maternity/paternity leave

Descrizione del lavoro

Omnes Healthcare is seeking an experienced Operations and Corporate Services professional to run the Evergreen House office in Manchester. The role includes facilities management, safety compliance, procurement and supplier liaison, with occasional site travel.

You will lead on health and safety assurance, maintain records and dashboards, and support NHS/CQC contract activities. Strong organisational and stakeholder skills are essential.

Competenze

• Experience in office, facilities or operations management.
• Experience managing repairs, contractors and suppliers.
• Experience maintaining compliance records and health & safety checks.
• Experience with procurement, budgets and purchasing.

Mansioni

• Lead daily operation of Evergreen House, including access, security and visitors.
• Coordinate repairs, maintenance, cleaning and waste management.
• Act as key contact for landlords, managing agents, contractors and service providers.
• Manage office purchasing, stock, purchase orders and invoices.
• Monitor supplier performance and budgets to identify savings.
• Maintain health and safety registers, checklists and dashboards.
• Coordinate workplace, fire, COSHH and display screen equipment assessments.
• Maintain corrective-action and risk registers; escalate overdue actions.
• Support accident/near-miss reviews and RIDDOR reporting.
• Support CQC, NHS contract and ISO assurance activity.
• Liaise with clinical and technical teams on infection prevention and medical equipment.
• Provide admin support to local managers, including inductions and attendance.

Conoscenze

Office management

Facilities management

Health & safety knowledge

Stakeholder management

MS 365

Strumenti

SharePoint

Excel

Word

Outlook

Descrizione del lavoro

Reporting to the Secondary Care Operations Director, this Operations and Corporate Services post at Omnes Healthcare runs the day-to-day management of the Evergreen House office. The holder also co-ordinates organisation-wide health and safety assurance, covering facilities, suppliers, contractors and procurement. The role is primarily office-based with site travel, and it supports CQC and NHS contract compliance activity. Experience of office or facilities management and working knowledge of UK workplace health and safety are needed.

What the job involves

• Lead the day-to-day operation of Evergreen House, including access, security, visitors and communal areas
• Co-ordinate repairs, planned maintenance, cleaning and waste management, keeping asset and contractor records
• Act as key contact for landlords, managing agents, contractors and service providers
• Manage office purchasing, stock, quotations, purchase orders and invoices
• Monitor supplier performance and budgets, identifying savings without compromising safety or quality
• Maintain health and safety registers, compliance checklists, evidence libraries, review dates and management dashboards
• Co-ordinate workplace, fire, COSHH and display screen equipment assessments, inspections and training
• Maintain corrective-action and risk registers, following up and escalating overdue actions
• Support accident and near-miss reviews and potential RIDDOR reporting
• Support CQC, NHS contract, internal and ISO assurance activity
• Liaise with clinical and technical specialists on infection prevention, clinical waste, sharps and medical equipment
• Provide admin support to local managers, including inductions, attendance, return-to-work, probation and appraisals

Experience

• Experience in office, facilities, operations or administration management in a medium-sized or larger organisation
• Experience managing facilities, maintenance, contractors and/or landlord relationships
• Experience maintaining compliance records, action plans and registers
• Experience with procurement, purchasing, budgets and supplier management

Skills & knowledge

• Working knowledge of UK workplace health and safety, risk assessments and compliance processes
• Strong organisational, communication and stakeholder-management skills
• Confidence to challenge, follow up and escalating concerns
• Good working knowledge of Microsoft 365, particularly Excel, Word, Outlook and SharePoint

Other

• Approachable, practical, proactive, resilient and discreet, with strong attention to detail
• Highly organised and confident taking ownership

Nice to have

• Multi-site operations, facilities or compliance experience
• Healthcare, NHS or other regulated environment experience
• HR administration experience
• IOSH Managing Safely, or willingness to obtain it
• NEBOSH National General Certificate
• ISO 45001, ISO 9001 or ISO 14001
• CQC, NHS contract or other regulatory/audit experience

What’s offered

• 25 days holiday plus bank holidays, plus a day off for your birthday
• Excellent work-life balance
• NHS discount and support schemes
• Employee Assistance Programme
• Sick pay and enhanced maternity/paternity leave
• Salary sacrifice schemes (electric car, cycle to work)
• Life insurance (3x salary), healthcare cash plan and charitable giving scheme