Office Assistant (Part Time) - UK

United States Digital Space LLC; Greater London; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

Premium Private Medical and Dental

Floating Holiday days

Retirement savings program withcompany

Equity in a publicly-traded company

Job summary

The London office of the company is seeking an Office Assistant to manage day-to-day office needs, handle sensitive information, and support key relationships. This part-time role operates in the London office on Tuesdays and Thursdays, with a flexible startup environment.

You will be involved in budget-conscious stock management, event support, and front-office tasks. We value self-motivation, organisation, and a proactive approach.

Qualifications

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
• Knowledge of office administrator responsibilities, systems and procedures.
• Experience with MS Office and Google Suite.

Responsibilities

• Order supplies and manage office stock within a budget.
• Ensure the office is tidy and presentable.
• Coordinate meeting room bookings.
• Collect deliveries.
• Support organisation of events within a set budget.
• Liaise with vendors for office wellness initiatives.
• Distribute new hire kits and manage stock.
• Send communications to the team regarding office updates.

Skills

Office management

Administrative support

MS Office & Google Suite

English fluency

Time management

Tools

MS Office

Google Suite

Job description

As the Office Assistant for the company's London branch, your role will be pivotal in managing the office's requirements. You will be a proactive professional, trusted and respected for handling sensitive information and crucial relationships.

This is a part time role and performed in the office (Tuesday + Thursday) from our London office. We'll love for you to join us!

The Impact You'll have

• Order supplies and manage office stock within a budget - drinks, snacks, stationary and equipment as needed.
• Ensure the office is tidy and presentable.
• Coordinate meeting room bookings.
• Collect deliveries.
• Support organisation of a variety of events (team meetings, offsites, meals, parties, etc.) within a set budget.
• Working with vendors to organise and coordinate office wellness initiatives - Tuesday lunches, office massages.
• Promote events within our office building.
• Liaise with the building team regarding any issues that might arise.
• Provide general support to visitors and manage tracking.
• Address employees queries regarding office management issues (e.g. stationery, hardware, travel arrangements).
• Provide general office management support and handle various projects as they arise, even unexpectedly.
• Manage swag orders and distribution.
• Support the organisation of charity initiatives.
• Distribute new hire kits and manage stock.
• Send communications to the team regarding office updates, events, birthdays, training etc.

Who You Are

• Self-motivation, excellent organisation, strong work ethic and a proactive approach.
• Flexibility and comfort in a fast-paced, high-intensity, yet informal startup environment.
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Experience with office management software like MS Office and Google Suite.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organisational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.
• Fluency in English.

Typical Process

• Application Submission
• Recruiter video call
• Hiring manager video call
• Virtual "Onsite" consisting of 3 x 30 min calls
• Offer!

Compensation and Benefits (for Full Time Roles)

• Premium Private Medical and Dental coverage
• Generous time off program with additional "Floating Holiday days"
• Retirement savings program with company contribution
• Equity in a publicly-traded company and an Employee Stock Purchase Program
• Monthly stipend to support our remote work model
• Annual development stipend to support our people's growth and development
• Family-forming benefits and up to 20 weeks of Parental Leave
• Wellbeing programs i.e. Modern Health, HealthKick and much more...

About the company

the company is on a mission to change the way money moves. We're one of the earliest enablers of embedded finance, a market opportunity sized up in the trillions. Our card issuing platform provides unprecedented flexibility and control for companies to issue cards, authorize transactions, and manage payment operations in real time. the company is powering the most well known brands in the new economy (Block, Cash App, affirm, Instacart, Doordash, Uber, Walmart, etc). You don't need to be a Payments expert to join the the company Team, let us help you with that. This is the opportunity of a lifetime to work with innovators around the world and unlock equitable financial access for all.

the company's Values

- Solve for the Customer: With a deep understanding of our customers' business and empathy for their needs, we deliver products and services that drive their success. Earning and keeping their trust guides everything we do.

- Do What's Right: Knowing businesses and livelihoods depend on us, we pursue solutions that disrupt responsibly and deliver high-quality results that our customers count on. We own our work from start to finish.

- Simplify and Innovate: We approach challenges with curiosity and take smart risks. Innovation comes from finding better, simpler ways to achieve extraordinary outcomes.

- Win as a Team: We succeed together by embracing diverse perspectives and pushing each other to raise the bar. We lead with humility and set aside hierarchy to work as a team.

- Make it Count: We drive forward with focus and agility. With a sense of urgency and purpose, we get the job done, and done right.

Equal Employment Opportunity, Accommodations and Privacy

the company is an equal opportunity employer committed to an inclusive workplace that fosters belonging. We do not discriminate based on race, color, religion, sex (including pregnancy, lactation, childbirth, or related medical conditions), veteran status or uniformed service member status, age, national origin or ancestry, citizenship or immigration status, physical or mental disability, gender identity, gender expression, sexual orientation, genetic information (including testing or characteristics) or any other characteristic protected by applicable law. We also consider qualified applicants with criminal histories, consistent with legal requirements.

the company endeavors to make reasonable accommodations for applicants with disabilities. If you are an individual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please submit this form with your specific accommodation request.

the company cares about your privacy. Personal data that is provided as part of the application and recruitment process is processed in accordance with the Applicant Privacy Notice. Additional information for California residents can be found here.

To keep our interview process fair and consistent, we ask that all candidates join video interviews with their camera on.

Notice on Use of AI in RecruitmentWe may use artificial intelligence (AI) tools in our recruitment process consistent with the requirements of applicable laws. For more information, review our AI notice here.