Office Assistant (Part-Time)

Kraken; Greater London; Presencial; GBP 12.000 - 16.000; A tiempo parcial

Descripción de la vacante

Kraken invites applications for a part-time Office & Events Coordinator in our London office. You will work with the Office Manager and EAs to ensure smooth day-to-day operations, support client and visitor experiences, and coordinate workplace logistics.

The role covers guest reception, meeting-room setup, catering, supplies, and health & safety administration to enable a welcoming environment for colleagues and visitors in a fast-paced energy company.

Formación

• Experience in events teams, hospitality or service-led environments.

Responsabilidades

• Client & Visitor Management: greet guests, coordinate visits, manage passes and security coordination.
• Catering & Workplace Logistics: organise internal catering, meeting setup, and room bookings.
• Procurement & Inventory: stock control for office supplies and vendor liaison.
• Workspace Support: assist with ad-hoc tasks and event setup during busy days.
• Operations & Admin Support: onboard new starters, distribute mail, manage access requests.
• Health & Safety: support safety program records and training coordination.

Conocimientos

Office experience

Descripción del empleo

Help us use technology to make a big green dent in the universe!

Kraken powers some of the most innovative global developments in energy.

We create the technology that redefines utilities and unlocks a new energy system of the future. By optimising renewable generation, building a more intelligent grid, and empowering utilities to deliver an exceptional customer experience, our operating system is transforming the industry worldwide.

It’s an incredibly exciting time to work in energy. Join us on our mission to improve the lives of ONE BILLION humans within the decade and shape a cleaner, better future for everyone.

Where you'll fit in:

This part-time role is central to keeping our London office running smoothly. You'll work closely with the Office Manager and Executive Assistants, looking after the day-to-day operational, safety and administrative needs of the office and making sure clients and collegues have a great experience from the moment they walk in.

Client & Visitor Management

• Act as a point of contact for external guests, ensuring a high-quality experience.
• Manage and provide logistical support for all client and external offsite visits (including managing lunches, dinner reservations, meeting room coordination, and tours).
• Coordinate registering and collecting clients/visitors using our building’s visitor pass method.
• Assist with the management of speed gates and security risk coordination (working with out TechOps team).

Catering & Workplace Logistics

• Help manage and coordinate internal office catering, including large-scale team lunches and meeting requests.
• Provide logistical support for internal meetings, including setting up lunches and managing meeting rooms.
• Conduct daily walkthroughs to ensure all meeting rooms, breakout areas, and kitchen spaces are tidy, fully stocked, and client-ready.

Procurement & Inventory

• Assist in managing the procurement and stock control for all office supplies (e.g., kitchen supplies, coffee consumables, stationery, branded merchandise).
• Act as a point of contact for daily vendor and facilities liaison (e.g., cleaning, maintenance, building issues).

Workspace Support

• Assist EAs with high-volume, ad-hoc logistical tasks such as preparing goodie bags or managing event setup, particularly on high-traffic days.
• Provide holiday and absence cover for key Office Manager duties.

Operations & Admin Support

• Manage day-to-day access requests, including new starter/replacement passes, bike store access, and dog access list management.
• Support the onboarding process by preparing laptops, welcome packs, and arranging access badges and passes.
• Handle all incoming post admin tasks and deliveries, and assist in distributing items to staff.

Health & Safety

• Provide key administrative support for the office's Health & Safety program.
• Conduct regular, documented checks of all First Aid Boxes and AEDs, ordering new supplies as needed.
• Support the DSE (Display Screen Equipment) process by logging requests and ordering approved ergonomic equipment.
• Assist with coordinating H&S training (e.g., First Aid, Fire Warden) and maintaining up-to-date records.
• Act as a designated Fire Warden and/or First Aider (training to be provided).

What you’ll bring to the party:

• Previous experience in working in an events team, a private members' club or similar hospitality or service-led environment.

Bonus points:

• Spanish language skills, to support day-to-day communication with our office cleaning team.

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we’re looking for! At Kraken, we're creating a team of genuine, honest, empathetic people. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. We consider all applicants without regard to race, colour, religion, national origin, age, sex, gender identity or expression, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Please note that, in line with our current recruitment policy, we are unable to offer visa sponsorship for this position; applicants must have the right to work in the country that they're applying to, at the time of application.