Office Assistant & PA Advertising Agency

Impact Creative Recruitment Limited; Greater London; Hybrid; EUR 33,000 - 45,000; Full time

Job summary

An innovative advertising agency is looking for a personable Office Assistant & PA to join their vibrant team in Dublin. This hybrid role offers the chance to be the welcoming face of the agency, ensuring a seamless experience for clients and staff alike. You'll manage office operations, support busy diaries, and handle administrative tasks, all while contributing to a positive workplace culture. With significant scope for progression, this position is perfect for someone eager to grow within the creative sector. If you thrive in a dynamic environment and enjoy building relationships, this opportunity is for you.

Qualifications

• Some work experience within the media/creative space is preferred.
• Proactive problem-solver with strong organizational skills.

Responsibilities

• Greet clients and manage day-to-day office operations.
• Support team with diary management and administrative tasks.

Skills

Office Management

Communication Skills

Problem Solving

Time Management

Education

High School Diploma

Bachelor's Degree (preferred)

Job description

Office Assistant & PA – Advertising Agency

Dublin

Hybrid with 4 days onsite

Salary: €33,000 - €45,000, dependent on experience

Vibrant advertising agency in the heart of Dublin is looking for a top-class junior PA to join their small but growing team. You will act as the friendly face of the business, being a first point of contact for all office and culture-related matters.

As the Office Assistant, you’ll:

• Be the welcoming face of our agency, greeting clients, guests, and staff with warmth, enthusiasm, and a smile.
• Provide an exceptional guest experience to clients and employees, ensuring the space is immaculate and well maintained.
• Handle day-to-day office operations, including answering calls, managing visitor lists, and supporting other departments to create a seamless environment.
• Build relationships with clients, guests, and staff, remembering names, roles, and important details to make everyone feel valued.
• Manage office supplies, refreshments, flowers, snacks, and other essentials.

As a Junior PA, you’ll:

• Support the team with managing busy diaries, ensuring smooth scheduling, and providing thoughtful reminders and preparation for upcoming meetings.
• Anticipate team needs and handle administrative tasks such as booking travel, managing expenses, and preparing documents—allowing senior managers to focus on strategic priorities.
• Be a proactive problem-solver, ready with solutions to keep the team organized, calm, and prepared for unexpected challenges.

This is a great opportunity with significant scope for progression. If you are personable, engaging, and a team player, this could be the role for you. We are seeking someone with some work experience within the media/creative space.