OFFICE ASSISTANT

Pathway Capital Management; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading investment management firm is seeking an Office Assistant to provide essential administrative support in their London office. This role entails overseeing clerical tasks, managing communications, and ensuring office organization to maintain a professional environment. Applicants should possess solid office experience and excellent communication skills.

Benefits

Flexible work format and collaborative culture

Health insurance coverage

Paid holidays and generous vacation accrual

Pension Scheme with matching contributions

Qualifications

• 1+ years of professional office experience highly desired.
• Organized, able to set priorities, and multi-task.
• Self-sufficient, self-motivated, and takes initiative.

Responsibilities

• Provide administrative support to onsite staff and Office Manager.
• Answer multi-line telephone system and assist with scheduling.
• Manage and organize office supplies and kitchen maintenance.

Skills

Attention to accuracy and detail

Organizational skills

Excellent communication skills

Tools

Microsoft Word

Microsoft Excel

Job description

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Summary

Provide administrative support to onsite staff and the Office Manager in our London office. Duties include phone coverage, general clerical work, client services, and project-based assignments. Through in-person and phone interaction, project a professional company image.

Office Assistant - London

Summary

Provide administrative support to onsite staff and the Office Manager in our London office. Duties include phone coverage, general clerical work, client services, and project-based assignments. Through in-person and phone interaction, project a professional company image.

Duties And Responsibilities

• Answer multi-line telephone system, forward calls when appropriate, otherwise handle using own judgment.
• Welcome visitors, show them to the conference room, and prepare beverages.
• Assist with light travel and meeting scheduling as needed.
• Distribute all mail and packages and assist professionals with all outgoing mail (e.g., Fedex packages, general mail, etc.).
• Ensure confidential materials are placed in shredding cabinets and order pick-up of shredding sacks as needed.
• Order, maintain and organize all stock of office supplies.
• Assist with team lunches, holiday parties, and yearly office group invitations.
• Ensure the kitchen is tidy and all appliances and water systems are in good working order; book maintenance if necessary.
• Keep the coffee machine clean and stocked with coffee.
• Order and stock groceries, keeping cupboards tidy.
• Handle laundry order pick-ups and put away towels.
• Other duties may be assigned as needed.
  
  

Knowledge/Skills/Abilities

• 1+ years of professional office experience is highly desired.
• Attention to accuracy and detail.
• Organized, able to set priorities, and multi-task.
• Adhere to detailed procedures needed for office operation.
• Self-sufficient, self-motivated, takes initiative.
• Reliable attendance and completion of office duties.
• Excellent communication skills.
• Able to develop and maintain professional working relationships.
• Intermediate Word and Excel skill level.
• Position involves walking, carrying, lifting, pushing, bending, and reaching.
  
  

Pathway offers a competitive salary and benefits package, which includes, among other things, the following:

• Flexible work format and collaborative yet autonomous culture.
• Health insurance coverage.
• Observation of 9 paid holidays per year, as well as generous vacation accrual.
• Pension Scheme with matching contributions.
  
  

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. We are committed to maintaining a workplace free from harassment and discrimination.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Management

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