Office Assistant

Edward Mann; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Office Assistant to join their dynamic team in the heart of London. This role offers the opportunity to be the first point of contact for visitors and manage essential front-of-house operations. You will play a key role in ensuring a welcoming environment while supporting the senior operations team with administrative tasks. With a focus on efficiency and organization, this position is perfect for someone who thrives in a fast-paced environment and is eager to contribute to the smooth functioning of the office. If you are looking for a rewarding administrative role in a vibrant company, this is the opportunity for you.

Qualifications

• Strong communication and organizational skills are essential.
• Experience in administrative roles is preferred.

Responsibilities

• Manage incoming calls and provide basic company information.
• Oversee front of house operations for a professional experience.
• Maintain an organized office environment and manage supplies.

Skills

Communication Skills

Organizational Skills

Customer Service

Time Management

Education

High School Diploma

Bachelor's Degree

Job description

This range is provided by Edward Mann. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Edward Mann

About the company

Edward Mann specializes in partnering with Finance and Accounting leaders to source top-tier talent across North America.

Edward Mann is hiring for an excellent client situated in the heart of London, operating within the financial services sector.

Role details

Position: Office Assistant

Location: SOHO, London, UK

Working Model: 4 days in office, Fridays from home

Core Responsibilities

• Serve as the first point of contact by managing incoming calls, responding to general inquiries, redirecting calls, and providing basic company information.
• Oversee front of house and reception operations, ensuring a welcoming and professional experience for visitors, candidates, and staff.
• Maintain a clean, organized, and presentable office environment, including communal areas such as the kitchen, meeting rooms, and storage spaces.
• Monitor and manage office supply levels, placing orders as needed with prior approval from the CFO.
• Maintain ongoing communication with office suppliers and vendors, conducting annual reviews to assess service levels and identify improvements.
• Coordinate meeting room bookings and manage the meeting schedule, ensuring timely support for internal meetings and events.
• Support the senior operations team with administrative assistance and coordination for internal events and initiatives.
• Uphold and improve office processes to support the smooth day-to-day functioning of the workplace.

Additional Responsibilities

• Conduct periodic supplier reviews to identify opportunities for increased efficiency and cost savings.
• Assist the front office team with travel arrangements and logistical coordination as needed.
• Provide occasional Executive Assistant support to Managing Directors on an ad-hoc basis.
• Deliver additional support to the senior operations team as required.

Application note

For more information, please apply ASAP!

Edward Mann Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Edward Mann Ltd is committed to equal opportunity and diversity. Suitable candidates with comparable qualifications and experience are encouraged to apply.

Additional details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Venture Capital, Private Equity, and Financial Services

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