Office and IT Manager (AI & R&D)

Tamfol; Hamilton; Hybrid; GBP 32,000 - 39,000; Full time

Job summary

Procast Building Contractors Ltd in Hamilton seeks an organised, tech-savvy Office and IT Manager to run head office and drive AI and digital tooling in R&D. You will manage the admin team, secure IT systems, and pilot AI solutions across tendering, estimating, procurement and project delivery.

The role combines office leadership with hands-on IT and AI implementation, including governance, training staff, and rolling out tools with measurable time savings.

Qualifications

• IT management or IT support experience with office administration.
• Hands-on with AI tools in a work setting and secure IT practices.
• Experience in construction, building or property sectors is advantageous.
• Ability to identify process improvements and automate where possible.

Responsibilities

• Run Hamilton head office operations, facilities, supplies, contracts, and suppliers.
• Lead administration team, set priorities and manage workload.
• Maintain policies, document control, filing, and safety records.
• Oversee IT systems, user accounts, and data backups; ensure GDPR compliance.

Skills

IT management experience

AI tool usage

Organisational skills

Strong communication

Full UK driving licence

Construction knowledge

Education

IT qualification (degree / HND / cert)

Tools

Microsoft 365

Power Automate

Zapier

SharePoint/Teams

Job description

Employer:Procast Building Contractors Ltd

Position:Office and IT Manager (AI & R&D)

Salary:From £35,000.00 per year

Job Type:Full-time, Part-time

Work location:Hamilton, Scotland

About us

Built around five specialist divisions, Procast Group is the leader in innovative retrofit services across the UK. Our award-winning approach makes us a trusted framework partner, delivering social and affordable housing projects that tackle climate change and fuel poverty in the communities that need it most.

We support housing associations, businesses and the Scottish and UK Governments to reduce carbon output and achieve their decarbonisation goals.

The role

We are looking for an organised, tech-savvy Office and IT Manager to run our head office and lead our Research and Development (R&D) into AI and digital tools.

This is a combined role. You will run the day-to-day office and admin team, keep our IT systems secure and running smoothly, and find, test and roll out AI and digital solutions that save time across tendering, estimating, procurement and project delivery.

Key responsibilities

Office management

• Manage the day-to-day running of the Hamilton office, including facilities, supplies, contracts and suppliers.
• Supervise and support the administration team, setting priorities and covering workloads.
• Maintain company policies, document control, filing systems and health and safety records.
• Coordinate meetings, diaries, visitors and internal communications.

IT and systems

• Act as first point of contact for IT issues, liaising with external IT support where needed.
• Manage user accounts, devices, Microsoft 365, software licences and data backups.
• Keep systems secure and compliant with GDPR and cyber security good practice.

AI, research and development

• Research AI tools and digital solutions suited to a construction contractor.
• Identify processes that can be automated or improved, such as tender documents, subcontractor enquiries, quote comparisons, reporting and correspondence.
• Run small pilot projects, measure time and cost savings, and present findings to directors.
• Roll out successful tools, write simple guides and train staff to use them confidently.
• Set and maintain rules for the safe and responsible use of AI, including data protection and accuracy checks.
• Keep up to date with new technology and recommend future investment.

Skills and experience

• An IT background, with proven experience in IT management or IT support, and in managing an office or administration team.
• Strong IT skills, including Microsoft 365 (Excel, Outlook, SharePoint, Teams) and general troubleshooting.
• Hands-on experience using AI tools (such as Claude, ChatGPT or Copilot) in a work setting.
• Ability to spot inefficient processes and suggest practical improvements.
• Excellent organisation, communication and people skills.
• Able to explain technology clearly to non-technical colleagues.
• Full UK driving licence.
• Experience in the construction, building or property sector.
• Knowledge of tendering, estimating or procurement processes.
• Experience with automation tools (such as Power Automate or Zapier) or basic scripting.
• A recognised IT qualification, such as a degree, HND or industry certification (for example Microsoft or CompTIA).