Office and Accounts Assistant

Howett Thorpe; Alton; On-site; GBP 30,000 - 35,000; Full time

Job summary

A dynamic SME in Alton is seeking a reliable Office and Accounts Assistant for a permanent position. The role involves financial operations, invoicing, and general administrative support in a friendly, collaborative team environment. This opportunity allows for professional growth as the company expands.

Qualifications

• Experience with contractual and export-related documentation is preferred.
• Proactive approach and willingness to learn new systems.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Issue sales invoices, track payments, and manage credit control.
• Process purchase invoices and reconcile bank accounts.
• Manage export documentation and assist with general admin tasks.

Skills

IT skills

Organisational skills

Time management

Communication

Job description

A dynamic SME and specialist in their field, based in Alton, is seeking a reliable and capable Office and Accounts Assistant to join their small friendly office. This is a varied position offering a fantastic opportunity to join a collaborative team, with potential for the role to develop as the company continues to grow.

Job Title Office and Accounts Assistant

Term Permanent

Location Alton

Salary £30k to £35k

Ref 15789

Office and Accounts Assistant– About the role

Reporting to the company director you will be helping to drive efficient back-office operations and financial accuracy.Main responsibilities:

• Issue sales invoices, track payments, and manage credit control.
• Process purchase invoices, match to POs, and maintain ledgers.
• Reconcile bank accounts and monitor cash flow.
• Maintain product and cost data within the stock system.
• Resolve financial queries with customers and suppliers.
• Support payment runs and supplier statement reconciliations.
• Prepare customer quotations, order confirmations, and invoices.
• Process customer deposits and final payments.
• Manage export documentation and ensure compliance with export procedures.
• Handle incoming calls, direct queries, and assist with general admin tasks.

Office and Accounts Assistantwill have

• Strong IT skills
• Excellent organisational and time management.
• Confident working independently in a fast-paced environment.
• Experience handling contractual and export-related documentation.
• Proactive approach with a willingness to self-learn new software and systems as required.
• Comfortable and able to communicate openly in a face-to-face environment with customers, suppliers and within the team