Office administrator - colchester

Hayward Moon Limited; Colchester; On-site; GBP 20,000 - 30,000; Full time

Job summary

A well-established legal firm is seeking a highly organised Office Administrator to ensure daily operations run smoothly. This role involves a variety of administrative tasks, excellent communication with clients, and a proactive attitude within a friendly, professional environment. Offering Monday to Friday hours with opportunities for development and generous holiday benefits.

Benefits

Friendly working environment

Opportunity for personal development

23 days holiday pro rata

Qualifications

• Strong IT skills, particularly in Microsoft Excel and Word.
• Excellent communication skills, both verbal and written.
• Well-organised, detail-oriented, and capable of multi-tasking.

Responsibilities

• Welcoming clients and guests, and managing reception.
• Handling mail, including opening, scanning, and distributing.
• Maintaining electronic client files and archiving.

Skills

IT skills

Communication

Administration

Organisational skills

Attention to detail

Team player

Proactivity

Tools

Microsoft Office

Job description

We are a well-established legal firm looking to recruit a highly organised and motivated Office Administrator. As the Office Administrator, you will play a crucial role in maintaining the efficiency of our daily operations and ensuring that our office runs smoothly.

You will be responsible for a variety of administrative tasks. Your ability to manage time effectively and prioritise tasks is essential. This role requires a detail-oriented mindset and the ability to work independently as well as collaboratively with other team members. As the first point of contact for visitors and clients, you will represent our company, making it imperative to uphold our values and provide outstanding customer service.

- Responsible for welcoming clients and guests.

- Opening the post, scanning and then distributing it.

- Answering and allocating new matters.

- Opening electronic client files.

- Archiving files.

- Monitoring and ordering stationery.

- Monitoring incoming faxes.

- Meeting room diary management.

- Taking the post to the post office each afternoon. Driving licence and own transport essential.

- Any other tasks requested by colleagues.

You will need to demonstrate the following skills and attributes:

- Excellent IT skills - Microsoft Office, in particular Excel and Word

- Strong communication skills – verbal and written.

- Strong administration skills, well organised and able to multi-task, with excellent attention to detail.

- Team player with the ability to organise own workload and adapt/prioritise as necessary

- Proactive with ability to work on own initiative.

What’s on offer:

- Friendly, professional working environment where you will work as an integral part of the team.

- Opportunity to develop with the business as it continues to grow.

- Monday to Friday working hours 9am to 5pm.

- 23 days holiday pro rata rising with service, plus bank holidays.