Office Administrator

First Military Recruitment; Romford; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading recruitment agency is seeking an Office Administrator to assist the Branch Manager in daily office operations. The ideal candidate will be responsible for managing filing systems, overseeing office expenditures, and ensuring compliance with audit standards. Applicants are encouraged from ex-military personnel but all qualified candidates are welcome to apply.

Qualifications

• Experience with all aspects of administration mentioned in the duties.
• Ability to use a range of office software, including spreadsheets.

Responsibilities

• Manage filing systems and office expenditure.
• Ensure compliance with internal/external audit standards.
• Organize and manage external services for the branch.

Skills

Articulate

Numerate

Adaptability

Flexibility

Business Awareness

Detail Handling

Communication

Tools

Microsoft Office

Internal Systems

Databases

Job description

Social network you want to login/join with:

First Military Recruitment are currently seeking an Office Administrator on behalf of one of our clients.

To assist the Branch Manager in the day-to-day running of the branch.

Our client encourages applications from ex-military personnel however all candidates will be given due consideration.

Duties and Responsibilities for the Office Administrator:

• Manage filing systems in the branch.
• Record and manage office expenditure.
• Record and manage project contract documents, inclusive of archives and records.
• Maintain standards for internal/external audit at all times including safety/RRO & best practises.
• Organise, manage and review external services such as cleaning, window cleaning, recycling and waste, boiler and air conditioning services, photocopiers and alarm systems.
• Answer telephone calls to the branch if required and deal with any enquiries or distribute the calls quickly and courteously.
• Holiday cover for Office Administrator and Contracts Controller.
• Management of FORS.
• Assist in chasing tender submittals.
• Recording weekly branch deliverables.
• S106 requirements.
• Any other ad-hoc duties that are relevant to the role of an Office Administrator.

Skills and Qualifications for the Office Administrator:

• Incumbents need to be articulate and numerate.
• Use a range of office software, including e-mail, Microsoft Office, spreadsheet, internal systems and databases.
• Adaptability/ flexibility/ business awareness/ detail handling/ initiative/ planning and organising/ plant/ safety/ communication.
• Experience with all aspects of administration mentioned above.