Office Administrator

NOV; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

NOV is seeking a proactive Office Administrator for its Manchester facility. This role involves supporting day-to-day operations and providing essential administrative support to leadership, ensuring smooth inter-departmental collaboration. The ideal candidate will have experience in office management, strong organizational skills, and proficiency in Microsoft Office. Join a collaborative workplace that values innovation and integrity while offering opportunities for professional growth.

Benefits

Professional development and training opportunities

Flexible working hours

Private Medical Insurance

Employee Assistance Programme

Pension Plan

Qualifications

• Prior experience in office-based clerical work is essential.
• Proficiency in Microsoft Office Suite is crucial.
• Ability to manage multiple tasks and work independently.

Responsibilities

• Coordinate administrative support for leadership and department heads.
• Compile and distribute reports including timekeeping and statistical reporting.
• Manage office supply inventory and handle external communications.

Skills

Organizational skills

Time-management skills

Verbal communication

Written communication

Attention to detail

Tools

Microsoft Office Suite

PowerBI

Kronos

Job description

About the Role

We are seeking a proactive and detail-oriented Office Administrator to support the administrative functions at our Manchester facility. This role is pivotal in ensuring smooth day-to-day operations across various departments, providing crucial support to the Commercial Director and departmental heads. The successful candidate will manage a broad array of tasks, including scheduling, reporting, document management, and communication coordination. This position is ideal for someone who thrives in a dynamic environment, values precision, and enjoys playing a key role in operational efficiency.

About the Company

Process and Flow Technologies UK Limited, part of NOV ( Oilwell Varco), operates at the forefront of industrial solutions and innovation. Located in Manchester, we are committed to excellence and collaboration, supporting both local and global operations. At NOV, we believe in the power of our people to drive progress and deliver world-class solutions to our clients.

What We Offer

• A collaborative and inclusive workplace culture
• Opportunities for professional development and training
• Exposure to global operational practices
• Competitive compensation package
• Flexible working hours and comprehensive benefits
• A supportive team environment focused on growth and success

Key Responsibilities

• Provide and coordinate administrative support for leadership and department heads
• Serve as the power user for Kronos/NOV Time, including training and documentation
• Assist with timekeeping, communications, and statistical reporting
• Take minutes for various meetings (e.g., sales, return to work, attendance)
• Handle confidential communications with urgency and discretion
• Compile and distribute reports, including those for trigger point analysis
• Support internal initiatives such as employee engagement programs
• Organise internal and external training sessions, prepare materials and certificates
• Arrange departmental travel and visa applications
• Contribute to internal communication tools, such as TV presentations
• Manage and audit system documentation and employee profiles
• Oversee timecard and absence approvals for payroll
• Administer access control and ID systems (Assure ID, Net2 Access)
• Maintain internal intranet content and document systems
• Handle external calls and office supply management
• Use PowerBI and online tools for document control and reporting

Qualifications & Skills

Essential

• Prior experience in office-based clerical work
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerBI
• Proven organizational and time-management skills
• Effective verbal and written communication across all organizational levels
• Ability to work independently and manage multiple tasks

Desirable

• Working knowledge of Kronos
• Experience coordinating travel and training logistics
• Exposure to access control and office communication systems

Soft Skills (optional)

• Strong initiative and a proactive mindset
• High attention to detail and accuracy
• Adaptability in managing ambiguity and shifting priorities
• Team-oriented, with excellent interpersonal skills
• Ethical, trustworthy, and dependable
• Willingness to learn and grow within the role

Why Join Us

Join our Global Family
Be part of a world-class organization that embraces integrity, collaboration, and continuous improvement. At NOV, we foster a diverse and inclusive culture that supports personal and professional growth. Together, we are shaping the future of energy solutions.

At NOV, we are committed to supporting your personal, financial, and professional wellbeing. Our comprehensive benefits package includes:

Health & Wellbeing

• Private Medical Insurance
• Employee Assistance Programme (EAP)

Finance & Protection

• Pension Plan
• Income Protection
• Life Assurance
• Personal Accident Coverage

Flexible Benefits(via salary sacrifice options for you and your family)

• Dental Insurance
• Healthcare Cash Plan
• Partner Life Assurance
• Critical Illness Cover
• Retail Vouchers
• Gym Membership
• Cycle to Work Scheme
• Travel Insurance