Area Office Administrator I, Puyallup WA

Young Life; Puyallup (WA); On-site; USD 17,000 - 43,000; Part time

Job summary

Join Young Life as an Area Office Administrator I to provide essential administrative support for the field ministry office in Puyallup. This role entails handling various administrative tasks including communication, database management, and event coordination, suitable for candidates with strong organizational and communication skills. This part-time position is vital to ensuring smooth operational functions and enhancing community engagement through effective administration.

Qualifications

• High school education or equivalent required; associate's degree preferred.
• Experience as an administrative assistant preferred.
• Ability to type 55-60 words per minute with few errors.

Responsibilities

• Provide administrative support for the area office.
• Manage databases, donations, and correspondence.
• Coordinate area meetings and events.

Skills

Written Communication

Verbal Communication

Organizational Skills

Attention to Detail

Customer Service Skills

Education

High school education or its equivalent

Associates degree preferred

Tools

Microsoft Office Suite

Job description

Area Office Administrator I, Puyallup WA

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Area Office Administrator I, Puyallup WA

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Job Specific Working Conditions

Mid range compensation for this position is $17.88/hr. Compensation is commensurate with experience.

Area Office Administrator I

Summary

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Essential Duties

• Written and Verbal Communication
• Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Administration
• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Maintain contact databases including the following:
• Update area donor database on a regular basis.
• Enter club card data into kid database.
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update contact in Palm/Outlook.
• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• Human Resource for Regional Administrators
• Track and report vacation, sick and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
  
  

C.Event Administration

• Coordinate area meetings, including:
• Area Staff Meetings
• Area leadership meetings
• Area committee meetings
• Camp
• Track participation, payments, health forms and how much each kid has earned in fundraisers.
• Send letters to parents about camp sign-ups, itineraries and health forms.
• Responsible for fundraiser marketing.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.
• Banquet/Golf Marathon/Auction
• Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
• Track guest list, table sponsors, RSVP list and donations received from banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations.
• Send thank you notes to banquet donors.
• Track table sponsors.
  
  

D.Training

Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions

Office Environment

Education

• High school education or its equivalent.
• Associates degree preferred.
• Ongoing education encouraged.
  
  

Experience Required For The Job

• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Religious Institutions

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