Office Administrator

Brendan P Byrne & Co Ltd; London; On-site; GBP 25,000 - 30,000; Part time

Job summary

A thriving accountancy practice in Bexley is seeking a Part-Time Office Administrator to support daily operations for a diverse client base. The role requires strong organizational skills, experience in an office environment, and proficiency in Microsoft Office packages. The successful candidate will manage client communications, maintain accurate records, and assist with various administrative tasks while adhering to compliance regulations and maintaining confidentiality.

Benefits

Pension

WPA wellness plan

Death in service cover after probation

Qualifications

• Minimum 4 years’ work experience in a front facing office environment.
• Experience in tax/accounting practice environment.
• Understanding of cloud-based IT packages.

Responsibilities

• Support the directors and team with general office duties.
• Manage client database and correspondence.
• Ensure compliance with tax and accounting standards.

Skills

Organised

Confidential

Self-motivated

Team player

Patient

Education

2 A levels

4 GCSEs including English and Maths

Tools

Microsoft Office Suite

TaxCalc

QuickBooks

Job description

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Direct message the job poster from Brendan P Byrne & Co Ltd

Qualified Tax Accountant and Managing Director

PART-TIME OFFICE ADMINISTRATOR

The Brendan P Byrne & Co Ltd accountancy practice in Bexley has c.600 clients who all require tax compliance services, including book-keeping, accounting, tax returns, payroll and vat. In the main these are small local business.

The office needs general all round support from an experienced administrator, to assist the directors and other members of the team to provide these services.

HOURS: c.20 per week, flexible but expected to be in the office every weekday

PAY: Full time equivalent around £28,000pa depending on experience, plus benefits of pension, WPA wellness plan and death in service cover after probation.

Please apply with a CV and covering letter explaining how you meet the criteria below.

General Office Duties:

act as receptionist, greeting clients and other visitors

answer incoming telephone calls and manage client expectations in terms of their queries or escalate as necessary

keep a track on incoming emails, in particular those to the shared inbox and ensure all queries are handled or escalated

keep the office in good order: updating of work progress, ordering stationery, filing, returning client records

writing letters, in particular to communicate professionally with clients and HMRC & send outgoing mail

diary management, holiday/deadline planning, appointment/zoom scheduling for directors

update internal databases and HMRC gateways for client information in accordance with GDPR protocols

set up new client files including preparing letters of engagement, HMRC forms, performing risk assessments, credit checks and anti-money laundering procedures

open post, date stamp, scan, file and act thereon where possible or distribute as directed

develop a good understanding of policies, procedures and make suggestions for process improvements

be respectful of client’s records, keep order of work flow, be orderly and keep all data confidential, be vigilant with all data to ensure details are not overlooked, misused or mislaid, and returned complete

any other ad hoc duty as requested

Specific Tax and Accounting Practice Related Duties:

to operate and accurately maintain the client database, tax and accounts production, payroll and various accounting software packages in use

send finalised documents to clients for approval, monitor responses in a timely fashion, chase where necessary, submit documents to the appropriate authorities using the system tools, monitor responses and updates.

raise sales invoices (both adhoc and recurring), set up and maintain payment collection via DD, BACs and credit card, monitor incoming payments and chase unpaid invoices where necessary.

assist clients with their obligations to meet compliance deadlines in particular with paying tax and maintain the public register

use Excel to produce or extend analysis and spreadsheets produced in-house or by clients

set up new Companies, maintain clients statutory records and input data onto Companies House

register clients for new tax services such as VAT or PAYE using on-line forms

input and check data on HMRC online systems, calling and querying where necessary

be responsible for updating progress boards/lists/tasks, monitoring priority upcoming deadlines, rescheduling workload where needed

Knowledge, skills and experience:

Attributes

A team player with a self-confident approach with smart business-like presentation

Helpful, patient, cheerful attitude

Organised, neat and accurate worker

Able to meet deadlines & work under pressure

Confidential, ethical, polite and respectful personality

Self-motivated with the comfort to work alone

2 A levels or the equivalent, 4 GCSEs, including English and Maths

Highly proficient in Microsoft packages particularly Outlook, Word and Excel

Minimum 4 years’ work experience in a front facing office environment

Understands, respects and meets the needs of diversity and takes health, welfare and safety seriously

Understanding of cloud based IT packages

Previous use of tax return software packages such as TaxCalc

Work experience in an tax / accounting practice environment

Knowledge of accounting software package such as QuickBooks

Other:

This role will be subject to satisfactory references and a probationary period of 6 months.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Accounting

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